Office Administrator

Overwatch Mission Critical•Abilene, TX

13h•Onsite

About The Position

The Office Administrator will serve as the on-site point person responsible for creating a welcoming, organized, and highly functional office environment supporting a fast-growing data center project team in Abilene, TX. This role owns the day-to-day workplace experience, including onboarding and offboarding logistics, office supplies, seating and space coordination, badge and building access, mail and package handling, and facilities support. The ideal candidate is proactive, highly organized, people-oriented, and thrives in a dynamic, construction-adjacent environment. This is an onsite role supporting a long-term project at one of the largest AI data center campuses in the country.

Requirements

3+ years of experience in office management, workplace operations, or administrative support
Strong organizational skills with exceptional attention to detail
Excellent communication and interpersonal skills; approachable and proactive
Ability to thrive in a fast-paced, evolving environment
Comfortable supporting teams in a mission-critical or construction-adjacent setting
Proficiency with common workplace tools (Outlook, Teams, etc.)

Nice To Haves

Experience supporting data center or mission-critical environments
1–2 years of data center exposure (nice to have, not required)
Experience working with vendors, facilities teams, or building management
Local to the Abilene, TX area (preferred)

Responsibilities

Coordinate new hire onboarding logistics including workspace setup, welcome kits, and office tours.
Manage offboarding processes such as badge and access removal, desk resets, and equipment coordination.
Partner with internal teams to ensure a smooth, professional employee experience from day one through departure.
Monitor, replenish, and manage office supplies, snacks, and beverages.
Build and maintain relationships with vendors to ensure consistent quality and timely delivery.
Track inventory levels and submit purchase requests as needed (receipts required).
Maintain a clean, organized, and inviting office environment.
Support occasional in-office events or celebrations to promote team engagement and culture.
Act as a friendly, approachable presence for employees and visitors.
Maintain and update seating charts as teams grow and shift.
Coordinate desk moves and workspace adjustments.
Ensure ergonomic setups and functional workstations.
Issue and manage employee badges and building access credentials.
Serve as a point of contact for access, security, and badge-related issues.
Coordinate closely with site security and building management as needed.
Receive, sort, and distribute incoming mail and packages.
Coordinate outgoing shipments and courier services.
Track and manage delivery logistics efficiently.
Liaise with building management to report and resolve maintenance issues.
Support compliance with health, safety, and cleanliness standards.
Assist with general facilities coordination in a construction-adjacent environment.