Office Administrator

DRIFTWOOD HOSPITALITY MANAGEMENT•North Palm Beach, FL

10d•Onsite

About The Position

Driftwood Hospitality Management’s company culture empowers our associates to take initiative, be proactive, and contribute to the success of their property with well-defined strategies and objectives. Driftwood Hospitality Management is renowned for our fully integrated approach to hospitality services — all with outstanding client service. Our team is made up of the best talent in the hospitality industry, down to every employee, position, and hotel. The Office Administrator is the face of the corporate office and the first point of contact for employees, executives, vendors, and visitors. This role is critical in setting a professional, welcoming tone while ensuring the office operates smoothly and efficiently. The ideal candidate is organized, detail-oriented, and service-driven, with the ability to balance front desk responsibilities and administrative support in a fast-paced corporate environment.

Requirements

2+ years of administrative, receptionist, or office support experience in a corporate environment
Strong communication and interpersonal skills with a professional demeanor
Excellent organizational skills and attention to detail
Ability to multitask and prioritize effectively
Proficiency in Microsoft Office (Word, Excel, Outlook) and general office systems
Knowledge of office administration practices and procedures
Basic expense reporting and invoice processing
Customer service and professional office etiquette
Office systems, equipment, and business communication tools
Strong communication and interpersonal skills
Organization and time management
Attention to detail
Multitasking and prioritization
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to maintain a professional and welcoming presence
Ability to handle multiple tasks in a fast-paced environment
Ability to manage confidential information with discretion
Ability to adapt to changing priorities and support various teams
Ability to work independently and collaboratively
Ability to complete all duties as assigned

Responsibilities

Greet visitors, vendors, and employees in a professional and friendly manner
Answer, screen, and direct incoming phone calls and general inquiries
Maintain a clean, organized, and professional reception and common areas
Manage visitor log and coordinate guest access with internal teams
Provide day-to-day administrative support to corporate staff and leadership
Schedule meetings, manage conference room calendars, and assist with meeting setup
Handle incoming and outgoing mail, packages, and courier services
Maintain organized filing systems and office documentation
Monitor and replenish office supplies, kitchen, and break room inventory
Place orders and coordinate with vendors to ensure timely delivery of supplies
Maintain office equipment and coordinate repairs or service as needed
Review and process employee expense reports for accuracy and compliance with company policies
Assist with invoice tracking, coding, and coordination with accounting
Maintain organized records related to office expenses and administrative budgets
Assist with internal communications and announcements
Coordinate company meetings, events, and team activities at the corporate office
Act as a liaison between departments, vendors, and building management
Support onboarding logistics for new hires, including workspace setup and supply preparation
Assist with special projects and administrative initiatives as assigned
Identify and implement improvements to office processes and efficient