Office Administrator
About The Position
Weaver Consultants Group prides itself on our people - A talented group of engineers, scientists, support staff and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, please apply to join our growing team! We are looking for an experienced Office Administrator to join our Environmental Practice Group. This roll will be responsible for account receivable and account payable duties within our group, from start to finish. It is a dynamic position that requires a person to work well under pressure and who enjoys a fast pace environment where they can think independently and make decisions. We are open to 100% virtual candidates with a strong billing background and hands on experience with Deltek for invoicing.
Requirements
- Associate’s or Bachelor’s Degree in Business or related field preferred
- Minimum 3-5 yrs. professional experience with administrative/financial support role with professional services firm strongly preferred
- Strong organizational skills
- Detail oriented and proficient at both communications and financial matters
- Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, Power Point, and Excel required
- Prior experience with Enterprise Resource Planning (ERP) software to process accounting transactions is required
- The ability to respond to constantly changing priorities and quickly changing client needs is essential
- Availability to work overtime as required
Nice To Haves
- experience with Deltek accounting software, especially Vantagepoint would be a major plus
Responsibilities
- Record account payables to correct expense account, job and phase
- Efficiently track and enter time spent on all billable and non-billable tasks
- Provide primary support to ensure transactions are entered on a timely basis by all employees in our group, including but not limited to: entering time, completing expense reports, coding expenses, and general computer support if possible.
- Prepare very detailed monthly client invoices
- Review and monitor client account receivables
- Assist with subcontracting processes including vendor setup
- Perform new project set up and budget entry
- Work as a team member and contribute as an individual in all tasks assigned
- Support the technical/professional staff in report preparation and production
- Implement and follow through on special projects as required
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
