Office Administrator

Brightstar Lottery•Wallingford, CT

16d•$47,258 - $68,619•Hybrid

About The Position

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the office by providing administrative support, coordinating office activities, and managing essential business processes. This role serves as a key point of contact for employees, vendors, customers, and visitors while supporting organizational effectiveness through strong communication, organization, and problem-solving skills.

Requirements

Associate's degree preferred; Bachelor's degree is a plus.
Equivalent combination of education and experience may be considered.
3+ years of administrative, office management, or related experience.
Experience supporting multiple departments or leaders preferred.
Excellent organizational and time-management skills.
Strong verbal and written communication abilities.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
Ability to manage multiple priorities and meet deadlines.
Strong attention to detail and accuracy.
Professional demeanor and customer-service orientation.
Ability to handle confidential information with discretion.
Experience with budget tracking, vendor coordination, and office operations management.

Responsibilities

Manage daily office operations and administrative activities.
Maintain office records, files, and documentation in accordance with company standards.
Order and manage office supplies, equipment, and vendor services.
Coordinating facility maintenance and workplace readiness.
Support budget tracking, invoice processing, and expense reporting.
Prepare reports, presentations, correspondence, and other business documents.
Assist with onboarding activities and administrative support for new employees.
Serve as the primary contact for office-related inquiries and facility needs.
Coordinate company events, meetings, and employee engagement activities.
Ensure confidentiality of sensitive business and employee information.
Essential point person for facility security, visitor logging and access control.
Coordinating facility maintenance, vendor services, and workplace readiness.
Oversees shipping, receiving and coordination of incoming and outgoing deliveries.
Maintains sole ownership of tracking, monitoring and administering liquidated damage activity.
Coordinate calendars, meetings, travel arrangements, and conference room scheduling.