Office Administrator

Trautman & Shreve•Aurora, CO

13d•Hybrid

About The Position

The Office Administrator is responsible for overseeing daily administrative operations and providing support to management and staff to ensure the efficient functioning of the office. This position serves as a central point of contact for employees, customers, vendors, and visitors while maintaining organized records, coordinating schedules, managing communications, and supporting various business processes. The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

Requirements

High school diploma or GED required.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
Must have the ability to make sound decisions and produce accurate and timely results in mind.
Must prioritize and organize work in a fast paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level.
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
Must demonstrate commitment to company values.
Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel).

Nice To Haves

Bachelor’s Degree or currently pursuing preferred.
Working knowledge of the construction industry, operations management, and safety practices a plus.
Working knowledge of project and financial software a plus.

Responsibilities

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Create, maintain, and enter information into databases.
Use computers for various applications, such as database management or word processing.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Process and distribute necessary reports internally and externally.
Serve as liaison between field office and main office; project team and field personnel as needed.
Conserve time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Maintain confidentiality of company information.
Perform additional assignments as required by the company or as directed by management.