Office Administrator

Lindsay Construction • Dartmouth, NS

7d • Onsite

About The Position

Reporting to the Human Resources Operations Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.

Requirements

• Post-secondary education in Administration or a related discipline, or equivalent experience
• Experience in an administrative support role
• General knowledge of standard office procedures
• Strong attention to detail and strong organizational skills
• Ability to respond promptly to changing demands to assist in meeting critical deadlines
• Ability to work independently and collaboratively
• Proficient in the general use of computers, particularly with Microsoft Word, Teams, Excel, and Outlook
• Ability to work productively on several projects at once while handling frequent interruptions
• Ability to respond to inquiries or complaints from internal and external stakeholders
• Professionalism, maturity, and judgment and maintaining a professional business appearance
• Willingness to learn new things
• Strong work ethic and self-motivated

Responsibilities

• Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries
• Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested
• Manage incoming and outgoing telephone calls, including coverage for other offices
• Maintain a clean, tidy front reception and coffee area
• Book travel and accommodations
• Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems, communicate with IT or repair service providers as necessary)
• Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail)
• Create and maintain electronic and paper files of reports and job site documents
• Prepare and distribute meeting minutes
• Create and maintain project files
• Assist Contract Administration Coordinators in overflow workload
• Prepare and assemble Operation and Maintenance manuals
• Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams.
• Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)

Benefits

• Competitive salary
• Annual Incentive Plan
• Employee Health Benefits
• Group RRSP with 4% matching
• On-site gym facilities and an annual health and wellness reimbursement
• Frequent social and community-based events
• Opportunities to collaborate closely with senior personnel and other departments

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree