Office Administrator (Temporary)

Trileaf Corporation • Des Peres, MO

6d • Onsite

About The Position

Trileaf Corporation is currently looking to add a dynamic Office Administrator to our growing business. This is a temporary assignment with the potential of becoming a regular position. Trileaf Corporation is a nationwide environmental, architecture, and engineering consulting firm that assists clients with environmental due diligence, regulatory compliance, and engineering & architectural design. Trileaf serves the wireless communications, real estate, financial and petroleum industries from its headquarters in St. Louis, MO and 19 branch offices throughout the U.S.

Requirements

• Proven experience as an Office Manager, Administrative Assistant, or similar role
• Prior experience in clerical tasks, including electronic filing, data entry and record maintenance
• Familiarity with basic accounting principles – Accounts Receivable, Accounts Payable, General Ledger
• A proactive attitude and the ability to work independently
• Attention to detail and problem-solving abilities.
• Strong work ethic
• Excellent written and oral communication skills
• Strong client service skills with the ability to interact with all levels of management
• Critical thinking and problem-solving skills
• Ability to develop relationships with customers and team members
• Proficient in using office software, such as Microsoft Office Suite.

Nice To Haves

• Quick Books experience preferred

Responsibilities

• Provide a welcoming environment while greeting visitors
• Oversee daily operations to ensure a clean, functional and collaborative workspace
• Manage office supplies, equipment, and vendor services to maintain availability and efficiency
• Answer phone, route calls and take messages
• Serve as the primary contact for building management and external vendors for maintenance and office-related needs
• Provide occasional travel and meal coordination for management team
• Assist in preparing documents, reports and presentations as needed
• Support Accounting, with invoice tracking, correspondence, and scheduling
• Update client information in accounting software
• Support Activities Committee with office events, employee appreciation activities, and team-building initiatives
• Manage company announcements and employee welcome notifications
• Foster a welcoming and inclusive office culture to support team engagement
• Support HR administrative duties as assigned
• Maintain breakroom
• Other duties as assigned

Benefits

• Health, Dental and Vision insurance
• Short-term disability, Long-term disability and Life insurance - 100% Employer paid
• 401k w/ match
• 3 weeks of PTO per year
• 8 paid holidays plus Floating Holiday

What This Job Offers

• Career Level: Mid Level
• Education Level: Associate degree