Office Administrator

JBT Marel • Kingston, NY

9d • $24 - $30 • Hybrid

About The Position

The Office Administrator provides comprehensive administrative and operational support to the facility, serving as a key resource for office operations, vendor coordination, purchasing, employee engagement, safety administration, and support of site leadership. This role partners closely with Human Resources, Operations, Safety, Finance, and other departments to ensure efficient daily facility operations and a positive employee and visitor experience.

Requirements

• High school diploma or equivalent required
• Three or more years of administrative, office management, or related experience preferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn company-specific systems and processes.
• Must be authorized to work in the US without company sponsorship now or in the future.

Nice To Haves

• associate degree in Business Administration or related field preferred.
• Experience supporting multiple departments in a manufacturing or industrial environment preferred.

Responsibilities

• Manage daily office operations including mail, records management, filing, document processing, and general administrative support.
• Provide administrative support to site leadership and department managers.
• Coordinate meetings, conference rooms, calendars, visitor activities, and office communications.
• Maintain organized electronic and physical records in accordance with company requirements.
• Process invoices and route approvals in accordance with company procedures.
• Maintain vendor records and coordinate services with external providers.
• Order and maintain office, breakroom, and facility supplies.
• Assist with purchasing activities, deliveries, and inventory management.
• Support new hire onboarding activities including document coordination, badge preparation, workspace setup, and new hire arrangements.
• Assist with employee engagement initiatives, recognition programs, and company events.
• Coordinate employee programs such as safety shoe ordering, training schedules, and other administrative processes.
• Maintain confidentiality of employee information.
• Coordinate safety meetings, training schedules, documentation, and recordkeeping.
• Assist with safety inspections, hazard tracking, and maintaining safety records.
• Support visitor safety compliance and PPE inventory management.
• Support the Employee Engagement Committee and assist with planning employee activities and events.
• Coordinate event logistics including communications, supplies, catering, and materials.
• Coordinate business travel arrangements including flights, hotels, rental vehicles, and visitor travel.
• Assist with expense-related documentation and administrative tasks.
• Support special projects and provide backup administrative support across departments as needed.

Benefits

• Equal employment opportunity to all employees and qualified applicants for employment.
• Reasonably accommodate applicants who need adjustments to participate in the application or interview process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED