Office Administrator - Saskatoon, SK

Pinchin in Canada•Saskatoon, SK

1d•Onsite

About The Position

Pinchin is hiring an Office Administrator for our Saskatoon, SK office. Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight. At Pinchin, we empower our people uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments. Pinchin is seeking a Office Administrator to join our team in Saskatoon, SK office. The role reports to the Executive Assistant. Reporting to the Executive Assistant, the Office Administrator plays a key role in ensuring the smooth day-to-day operations of the Saskatoon office. This position is responsible for coordinating administrative support services, maintaining efficient office processes, and supporting various service lines within the office. This is an in-person role, and the successful candidate is expected to be present in the office to effectively support staff, collaborate with teams, and contribute to a positive and well-organized workplace environment.

Requirements

Diploma or Degree in a relevant field
Experience in a professional office environment is preferred
Current and valid driver’s license with sufficient insurance, and access to a vehicle is required
Strong written and oral communication skills
Able to prioritize and multi-task effectively in a fast-paced environment, balancing the urgency of calls with the detail orientation required to coordinate duties for multiple offices
Excellent interpersonal skills and a positive, helping-oriented demeanor
Proficient with Microsoft Office Products (Word, Excel, PowerPoint and Outlook)

Responsibilities

Manage the reception desk and all associated tasks, including answering the phone, ordering supplies and stocking kitchen inventory
Handle all incoming and outgoing mail and courier packages, including interoffice couriers
Greet and monitor the comings and goings of all employees and visitors
Assist with the coordination of meeting requirements (lunches, various preparations, etc.) including the compilation and distribution of minutes (as required)
Maintain a clean, organized desk and well-stocked kitchen area and supply room
Coordinate new employee documentation in collaboration with head office and people & culture.
Ensure client deliverables are accurately formatted and that quality form have been completed.
Synchronize the timely assembly and delivery of reports.
Invoicing and billing for the office
Enter and update reports in Pinchin project software
Act as a liaison for corporate initiatives and support company-wide programs at the local office level.
Maintain a professional and welcoming office environment, representing the company positively both internally and externally.