Office Administrator

Iron Horse LLC•Fairview, OR

31d•$22 - $32•Onsite

About The Position

Iron Horse LLC is a growing, woman-owned pipeline rehabilitation company based in Fairview, OR. With a team of 40 dedicated employees in Oregon and Arizona, we deliver trenchless solutions to municipalities and contractors across the region. We take pride in our trade, our people, and the communities we serve. We're looking for a dependable and detail-oriented Office Administrator to be the operational backbone of our office. You'll keep our day-to-day running smoothly - from entering our Accounts Payable, ensuring we are in compliance with all things DOT related, tracking and costing our credit card usage in Quickbooks, to supporting our field crews with various tasks. This is a vital role for a growing company, and the right person will have real ownership, impact, and endless potential for growth! DOT experience would definitely give you an edge on other applicants.

Requirements

2–5 years of experience in an office administrator, office manager, or similar role
Proficiency in QuickBooks - this is a must-have
Strong Microsoft Office skills (Word, Excel, Outlook)
Excellent organizational skills and attention to detail
Clear, professional communication - both written and verbal
Ability to juggle multiple priorities in a fast-paced environment

Nice To Haves

DOT experience
Experience in construction, utilities, or the trades environment

Responsibilities

Enter Accounts Payable as received and correspond with vendors
Track monthly truck milage and complete monthly and quarterly reporting
Distribute, collect, and enter monthly credit card statements
Maintain and organize pre/post trip reports and grid logs
Ensure DOT compliance and fleet maintenance
Coordinate with field crews and project managers on scheduling and logistics
Support HR functions including onboarding, employee records, and benefits administration
Assist the owner with reporting, correspondence, and special projects as needed