OFFICE ADMINISTRATOR - Construction and Trades

AAA OSHA Training & Safety Consultants Inc•Winthrop, MA

3d•$20 - $40

About The Position

AAA Safety Consultants is seeking an organized, dependable, and detail-oriented Office Administrator to support our day-to-day administrative and business operations. This is a part-time position ideal for someone who is comfortable managing multiple priorities, communicating professionally with clients and team members, and keeping office processes organized and moving efficiently.

Requirements

Proficiency in Microsoft Word and Google Docs required
Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Ability to manage multiple tasks and priorities independently
Comfortable working with confidential and business-sensitive information
Strong general computer skills and ability to learn new software and systems
Professional, dependable, and able to work effectively in a fast-paced environment

Nice To Haves

Previous secretarial, administrative assistant, or office administration experience preferred
Previous experience working with contracts, proposals, and/or quotes preferred

Responsibilities

Provide general administrative and secretarial support to the AAA Safety Consultants team
Prepare, edit, format, and maintain professional documents, correspondence, reports, and other business materials
Assist with the preparation and organization of client contracts, proposals, quotes, and related documentation
Maintain organized electronic and physical files and records
Respond to and appropriately route incoming phone calls and emails
Assist with scheduling, calendar coordination, and general office organization
Enter and maintain accurate client, project, and business information
Track outstanding documents, contracts, quotes, and administrative follow-ups
Communicate professionally with clients, vendors, employees, and other business contacts
Assist management with additional administrative projects and tasks as needed