Contracts and Construction Administrator

Talon Hiring Solutions•Birmingham, AL

20h

About The Position

Talon Hiring Solutions is partnering with a leading architecture firm in the Hoover, AL area to identify a Contracts / Construction Administration Coordinator to support projects throughout the construction and project closeout phases. This position is ideal for someone who is highly organized, detail-oriented, and comfortable managing documentation, deadlines, and follow-up across multiple projects. The Coordinator will work closely with Project Managers, Principals, contractors, consultants, and owners to ensure construction documentation is complete, accurate, and properly tracked.

Requirements

Experience in construction, engineering, or architecture office
Associate’s or Bachelor’s degree in Business, Construction Management, Architecture, Engineering, or a related field preferred.
2–5 years of experience in construction administration, project coordination, contract administration, architecture, engineering, or commercial construction preferred.
Experience with construction project closeout, applications for payment, and retainage strongly preferred.
Familiarity with RFIs, submittals, change orders, punch lists, and construction documentation.
Familiarity with AIA contract and construction administration documents preferred.
Exceptional organizational skills and attention to detail.
Ability to manage multiple projects, deadlines, and outstanding items simultaneously.
Strong written and verbal communication skills.
Professional communication and follow-up skills when working with contractors, consultants, owners, and internal teams.
Strong problem-solving skills with the ability to identify missing, incomplete, or inconsistent documentation.
Ability to learn and follow established procedures, documentation standards, and project management systems.
Proficiency with Microsoft Office and the ability to learn project management/document control software.

Nice To Haves

Experience supporting K–12, public-sector, or publicly funded construction projects is a plus.

Responsibilities

Coordinate the administrative aspects of project closeout from substantial completion through final completion.
Track closeout requirements and follow up with contractors and consultants to obtain outstanding documentation.
Review closeout documentation for completeness before final payment and release of retainage.
Assist with final applications for payment and verify that required documentation and project requirements have been satisfied.
Review and track Change Orders, Construction Change Directives, and supporting documentation for completeness and accuracy.
Review, log, track, and route Requests for Information (RFIs) to appropriate project team members and consultants.
Review, log, distribute, and track submittments and shop drawings through completion.
Monitor outstanding RFIs, submittals, change orders, punch-list items, and other construction administration requirements.
Maintain accurate project records, logs, and documentation throughout construction and closeout.
Coordinate with Project Managers and contractors regarding outstanding documentation, deadlines, and project requirements.
Assist with Certificates of Substantial Completion and other AIA construction administration documents.
Track warranties, operation and maintenance manuals, as-built documents, attic stock, training documentation, and other closeout deliverables.
Assist in confirming completion of punch-list items and other outstanding project requirements.
Maintain organized electronic project files and ensure documentation is properly filed and accessible.
Support Project Managers with construction administration documentation, tracking, and follow-up.
Communicate professionally with contractors, consultants, owners, and internal project teams regarding outstanding items and deadlines.
Assist with owner and consultant agreements, amendments, and other contract-related documentation as needed.
Perform other duties and responsibilities as assigned.