Office Administrator

Waterford Real Estate Management • Union, NJ

59d • Onsite

About The Position

Waterford is seeking an Office Administrator who will be responsible for ensuring the smooth day-to-day operations of the office. This role supports onsite team members, manages administrative tasks, and helps maintain an organized and efficient work environment. The Office Administrator acts as a central point of contact for internal and external communications.

Requirements

• High school diploma or equivalent
• Bilingual, with the ability to understand, speak, read, and communicate effectively in both English and Spanish.
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Attention to detail and problem-solving skills
• Ability to prioritize tasks and work independently

Nice To Haves

• Associate or bachelor’s degree preferred
• 2+ years of administrative or office support experience preferred

Responsibilities

• Manage office correspondence, including emails, phone calls, and mail
• Maintain filing systems (physical and electronic)
• Schedule appointments, meetings, and conference calls
• Prepare reports, presentations, and documents as needed
• Oversee office supplies inventory and order new supplies when necessary
• Coordinate maintenance and repair of office equipment
• Ensure office cleanliness and organization
• Assist with onboarding new employees (workspace setup, materials, etc.)
• Act as the first point of contact for visitors and clients
• Coordinate internal communications and announcements
• Liaise with vendors, service providers, and external partners
• Assist with basic bookkeeping tasks, such as invoicing and expense tracking
• Process purchase orders and maintain financial records
• Support budgeting and cost control activities
• Maintain and update Rent Manager records
• Ensure data accuracy and confidentiality
• Generate reports and analyze administrative data where needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED