Office Administrator

Butler Machinery Company•Fargo, ND

12h•Onsite

About The Position

Are you organized, detail-oriented, and enjoy supporting a team in a fast-paced environment? Join our growing, family-owned company as an Office Administrator at our Corporate Office in Fargo, ND. In this role, you'll help keep daily office operations running smoothly by coordinating mail services, supporting administrative functions across multiple departments, maintaining office supplies, and providing backup reception coverage when needed. This position offers the opportunity to interact with a variety of teams and make a meaningful impact throughout the organization. If you’re someone who thrives on organization, enjoys variety in your day, and takes pride in providing exceptional support, we’d love to hear from you.

Requirements

High school diploma or equivalent required
One year of administrative, office assistant, or receptionist experience required; two or more years preferred
Experience working with a multi-line phone system
Strong communication and customer service skills
Attention to detail and ability to manage multiple priorities
Excellent organizational and time management abilities
Basic math and accounting knowledge
Proficiency with Microsoft Office and general computer applications

Nice To Haves

Experience with document scanning, indexing, and workflow systems preferred

Responsibilities

Coordinate outgoing, incoming, and inter-office mail distribution.
Provide backup coverage for the Receptionist during breaks, lunches, and time off.
Collect, prepare, scan, and organize documents from various departments.
Submit invoices to third party online payment portals.
Monitor and maintain office supply inventory.
Process and allocate weekly credit card transactions.
Support special projects and administrative needs across various departments as needed.
Works within and promotes the vision, mission, and values of BMC.
Performs other duties as assigned.

Benefits

10% Annual Retirement Employer Contribution, with an additional 5% Discretionary Employer Contribution
Health Insurance – 3 plan options
Health Savings Account – Employer contribution up to $1,300/year
Dependent Care Flex Spending Account
Dental Insurance – 2 plan options
Vision Insurance
Basic Life/AD&D and Supplemental Life Insurance
Employer-paid Short-Term Disability Coverage – 60% of base pay/salary
Long-Term Disability Coverage
Maternity / Paternity Benefits
Holidays
Paid Time Off (PTO)
401(K) Plan
Employee Assistance Program (EAP) – including Health Coaching
SmartDollar – employer-paid financial planning program
Legal Shield/ID Shield products
Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization