Office Administrator

Grunt Style•San Antonio, TX

10d•Onsite

About The Position

The Office Administrator keeps the office running. This role provides direct support to the CEO, manages the day-to-day flow of the facility, and serves as the connective tissue between executives, staff, and outside partners. Because this position touches nearly every department and is often the first point of contact for anyone who interacts with Grunt Style, the person in this role is expected to bring genuine energy, hospitality, and professionalism to every interaction. This is not a background role. It requires someone who holds themselves to a high standard, communicates clearly, and leads by example in the way they show up every day.

Requirements

Minimum 5 years of related administrative or office operations experience, or an equivalent combination of education and experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time management skills; able to manage multiple priorities simultaneously without losing accuracy or attention to detail
Excellent verbal and written communication skills
Demonstrated ability to handle sensitive information with discretion and maintain confidentiality
Self-starter who takes initiative and does not require constant direction
Positive, professional demeanor with a genuine service orientation

Nice To Haves

Service, Respect, and Mindset and Communication are especially visible given the nature of the position.

Responsibilities

Provide direct administrative support to the CEO, including calendar management, correspondence, and meeting coordination
Serve as the primary point of contact among executives, employees, and external partners
Manage information flow in a timely and accurate manner
Arrange travel and accommodations for CEO as needed
Screen, direct, and distribute correspondence appropriately
Handle sensitive and confidential information with discretion at all times
Maintain and strengthen relationships with vendors, service providers, and the landlord
Coordinate equipment maintenance and facility needs as they arise
Accept, log, and distribute packages and deliveries
Stock and manage office supplies
Assist other departments with day-to-day operational needs as requested
Perform other administrative duties as assigned
Greet every person who enters the office with warmth and professionalism; make visitors, candidates, and partners feel genuinely welcomed
Model The Line We Hold attributes in every interaction: Honor, Service, Respect, Integrity, Accountability, Mindset and Communication, and Tribe
Lead or support employee appreciation initiatives that reflect the culture and values of Grunt Style
Bring consistent energy and a positive attitude to the role; understand that how you show up matters as much as what you get done
Support a workplace environment where people feel respected, valued, and part of the team