Office Administrator

Star Rock Farms•Haymarket, VA

9d•Hybrid

About The Position

The Office Administrator provides administrative, financial, and operational support for a diversified grain, cattle, and sod operation. This position works closely with the Virginia Beef Corporation President of Operations, as well as the Star Rock Management Company President of Operations and Controller to maintain accurate financial and operational records and support timely financial reporting, while coordinating with employees, customers, vendors, and other business partners. This role serves as a key link between the office and field operations in timely and accurate recordkeeping, communications, and filing of key responsibilities. This role also serves as the front of the office handling interactions with truck drivers, vendors, and on-site employees.

Requirements

High school diploma or equivalent required
Proficiency in Microsoft Excel, Word, Outlook, and general business software.
Strong organizational, communication, data-entry, and problem-solving skills.
High level of accuracy and attention to detail.
Ability to prioritize multiple responsibilities and adapt to changing operational needs.
Ability to work independently while collaborating effectively with management and operational teams.
Ability to maintain confidentiality when handling financial, business, and employee information.

Nice To Haves

Additional education in business, accounting, or agriculture preferred.
Previous administrative, accounting, bookkeeping, or agricultural experience preferred.
Agricultural knowledge or experience with grain, livestock, crop, or sod operations is a plus.

Responsibilities

Track and report sod sales and coordinate sod shipments
Monitor and track fuel usage
Track and report grain tickets, transactions, inventory, and related documentation
Track and report cattle transactions, inventory, and related documentation
Provide support of any beef retail sales
Maintain crop input inventory, production, and other related documents.
Coordinate paperwork and information between the office, operational employees, customers, vendors, and agricultural service providers.
Process and maintain accounts payable and accounts receivable records, including invoices, payments, receipts, and supporting documentation.
Work closely with the Star Rock Management Company President of Operations and Controller to ensure financial information is accurate, complete, and provided timely for monthly and year-end reporting.
Assist with account reconciliations, supporting schedules, data entry, and resolution of discrepancies.
Maintain organized financial records and follow up on missing or outstanding information.
Monitor Paylocity for current employees (timekeeping, payroll support, records)
Complete new-hire paperwork and set up employees in Paylocity
Track employee vacation and time-off balances
Provide general administrative support to management and operational staff.
Answer phones, emails, and assist customers, vendors, employees, and other business contacts.
Prepare reports, spreadsheets, correspondence, and other business documents.
Assist with scheduling, time recording, office supplies, mail, document management, and other general office functions.
Support special projects and seasonal needs during planting, harvest, sod season, and other peak periods.