Office Administrator

Salas O'Brien•Duluth, GA

13d•Onsite

About The Position

The Office Administrator serves as the operational backbone of the office, providing administrative, business development, financial, and facility support to ensure the smooth day-to-day operation of the business. This role partners with company principals and staff to support project pursuits, maintain office operations, coordinate administrative processes, and deliver a positive experience for employees, clients, and visitors.

Requirements

High school diploma or equivalent
3+ years of experience in an administrative, office management, coordinator, or business support role.
Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
Strong written communication skills with experience preparing, editing, and formatting professional documents.
Ability to maintain accuracy and attention to detail while handling administrative, financial, and compliance-related tasks.
Strong customer service and interpersonal skills with the ability to work effectively with employees, clients, vendors, and leadership.
Ability to work independently, exercise sound judgment, and handle confidential information appropriately.

Nice To Haves

Associate's degree in Business Administration, Communications, Marketing, or a related field preferred.

Responsibilities

Prepare and coordinate proposals, Statements of Qualifications (SOQs), resumes, and other client-facing pursuit materials.
Assist with project specification documents and submittal tracking.
Complete vendor onboarding documentation and setup requirements.
Provide scheduling, coordination, and administrative support for principals and leadership.
Prepare reports, presentations, and other business documents.
Track professional licensing and credential requirements for principals.
Answer incoming calls and manage office correspondence.
Assist with check deposits and monthly credit card reconciliations.
Coordinate Certificates of Insurance (COIs) and related documentation.
Support preparation of monthly safety reports and other compliance-related reporting.
Ensure office utilities and recurring vendor services are maintained and paid on time.
Manage office supplies, equipment, and vendor relationships.
Coordinate lunch-and-learn sessions, meetings, and office events.
Handle incoming and outgoing mail, deliveries, and shipping needs.
Support day-to-day office needs to maintain an organized, efficient, and welcoming workplace.
Perform other administrative and operational responsibilities as assigned to support business and office needs.