Sales-Support - Office Administrator

EFCO Formwork Solutions•Fontana, CA

7d•Onsite

About The Position

EFCO is looking for an exceptionally bright, multitasking, and self-motivated administrator to support the Los Angeles District office. At EFCO, we uphold the core values of Quality, Integrity, Innovation, and Super Service, shaping how we work and serve our customers. We are a global leader in concrete formwork and shoring solutions, with nearly a century of experience supporting major construction projects worldwide. Joining EFCO means becoming part of a company that values leadership, strategic thinking, and continuous growth. At EFCO, the health and safety of our team members, visitors, and contractors is an overriding priority and EFCO is committed to promoting a safe and healthy work environment by requiring all team members to participate in environmental, safety, and health program activities. This includes always wearing required personal protective equipment; participating in safety training; engaging in and supporting safety activities including reporting hazards, unsafe work practices & near misses, incidents involving property damage, and any / all injuries – no matter how minor – immediately to their supervisor or manager. In this role, you are a jack of all trades! The Office Administrator performs administrative functions critical to the district office running efficiently. You will partner with Team Members across departments to handle administrative tasks. As the gatekeeper and extension of our district office, you’ll be at the center of team activity, playing a pivotal role in driving efficiency and cohesion across all levels and departments of the company.

Requirements

High School Diploma, GED or equivalent certification
At least 2 years of administrative experience
At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, Teams)
Excellent Numeric and Alpha skills
Excellent Written and Verbal communications
Excellent Organizational skills

Nice To Haves

Experience using Salesforce a plus

Responsibilities

Data Entry with additional support functions to ensure important information is communicated with internal Departments and external Customers
Account Collections, contacting customers regarding past due balances and ensuring payments are being received within payment terms
Updating project information and following up on time sensitive issues
Track pertinent information in Excel Spreadsheets
Submit credit and refund requests
Submit weekly payables
Communicating directly with our corporate office and cascading information to Team Members
Prepare professional business communication documents, letters, and emails
Using problem-solving abilities to adjust or prioritize tasks on last-minute changes
Handle new tasks and responsibilities as needed during downtime, autonomously provide solutions and assistance, and handle novel issues
Assist with team activities, events, or travel arrangements (team meetings, social events)
General administrative duties, distributing and sending mail, maintaining office equipment, contacting vendors, ordering and keeping inventory of office supplies