Office Administrator

Assurance Care & Support Services•Woodbridge, NJ

29d•Onsite

About The Position

The Mission of Assurance Care & Support Services Inc is to enable patients under our care to live independently and retain a sense of freedom of choice as they age. Our specialists work closely with the patient, their physician, and their family to improve care coordination and communication using a team-based approach. As a fully insured and licensed medical home health care agency, we offer a wide range of home health care services to families in Middlesex, Atlantic, Gloucester, Warren, Camden, Monmouth, Passaic, Morris, Hudson, Bergen, Burlington, Somerset, Sussex, Ocean, Mercer, Cape May, Cumberland, Union, Essex, Hunterdon, Salem Counties . Our in-home health care service can provide everything from companion care to assistance with daily living activities. At Assurance Care & Support Services Inc we take a proactive approach to client care, closely monitoring each client to ensure that we catch and care for any emerging issues before they become emergencies. All our care services are supervised with frequent care assessments by a licensed nurse in order to best provide for changing needs.

Requirements

Proficiency in office administration.
Experience with client intake and scheduling.
Knowledge of record maintenance and compliance with regulations.
Familiarity with staff hiring and onboarding processes.
Ability to monitor payroll and billing paperwork.
Strong communication skills for handling inquiries.
Experience in report preparation and supporting audits.
Ability to maintain effective communication with various stakeholders.
Skills in marketing, community outreach, and referral relationship management.

Responsibilities

Oversee daily office operations to ensure efficient agency functioning.
Manage client intake, scheduling, and service coordination.
Maintain accurate records and documentation in compliance with state and federal regulations.
Assist with staff hiring, onboarding, and training.
Monitor timesheets, progress notes, payroll submissions, and billing paperwork.
Handle calls, emails, and client inquiries professionally.
Prepare reports, authorizations, and support audits and licensing requirements.
Maintain effective communication with caregivers, clients, families, and support coordinators.
Assist with marketing, community outreach, referral relationships, and provide administrative support to management to support agency growth.