Office Administrator

Lloyd's•New York, NY

1d•Onsite

About The Position

As Office Administrator you will ensure the smooth running of the office, providing the Lloyd’s America team and visitors with a consistently safe, operational and welcoming working environment, as well as being responsible for the day to day management of the New York office including organization of the office layout, maintenance of physical space, arrangement for necessary repairs and maintenance of the office space and equipment.

Requirements

Interpersonal, oral and written communication skills
High attention to detail
Work under pressure
Efficient administrative support in an office environment
Event coordination and general marketing efforts
Flexible and adaptable to changing workloads
Customer focused service (internal and external stakeholders)

Responsibilities

Oversee facility management and ensure compliance with health and safety standards.
Manage smooth office operations, including vendor coordination and procurement of supplies.
Develop and maintain office policies, procedures, and administrative systems.
Operate and maintain office equipment, arrange repairs, and recommend upgrades as needed.
Monitor and manage office budget, including billing and expense oversight.
Handle reception and switchboard duties, act as first point of contact for employees and visitors, and direct inquiries appropriately.
Plan and execute marketing events, maintain communication materials and mailing lists.
Arrange travel and accommodation plans for executives when required