Office Administrator

JTM Construction Inc • Seattle, WA

4h • $60,000 - $90,000 • Onsite

About The Position

At JTM Construction, the Office Administrator serves as the primary point of contact for the company, responsible for managing and coordinating the needs and activities of the main office. This role also involves performing various administrative tasks for executives and managers. The Office Administrator must be capable of completing tasks efficiently, maintaining a professional demeanor and appearance, demonstrating strong organizational skills, and possessing effective verbal and written communication abilities. A key focus of this position is providing excellent internal and external customer service.

Requirements

• Professional in nature and appearance with exceptional customer service skills
• Minimum of three (3) years of experience in front office, reception, and/or administrative assistant role(s)
• Ability to perform job duties despite frequent interruptions and distractions
• Above average ability in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
• Excellent written and verbal communication skills
• Self-starter and team player
• Valid Washington State driver’s license with the ability to provide proof of a clean driving record
• Able to pass a pre-employment drug screening and a criminal background check

Nice To Haves

• Experience in the construction industry is preferred
• Knowledge of basic accounting and job costing principles a plus

Responsibilities

• Promptly greet and welcome guests
• Answer, screen, and forward incoming phone calls
• Ensure reception, kitchen, workrooms, and conference rooms are tidy and presentable
• Manage office maintenance vendors and related budget
• Receive, sort, and distribute daily mail/deliveries and prepare outgoing mail/deliveries
• Maintain various corporate calendars (industry events, office events, conference room, etc.)
• Assist employees with scheduling meetings and events
• Perform administrative duties in support of other office staff and project teams as needed
• Ordering and stocking of main office supplies, including kitchen
• Support onboarding and employee appreciation efforts.
• Maintain cooperative working relationships with vendors and project teams
• Establish priorities to complete work in a timely manner despite changes in workload, assignment, or competing requirements
• Provide backup to executive assistant as necessary
• Other duties as assigned

Benefits

• Eight (8) paid holidays
• A minimum of three (3) weeks Paid Time Off.
• A comprehensive healthcare plan (medical, dental, vision, AD&D, and EAP).
• Paid parental, bereavement and jury duty leave.
• 4% safe harbor weekly 401K match plus discretionary profit sharing.
• Bonuses are based upon corporate and personal performance and typically range from 3% - 10% of base earnings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed