Office Administrator

Allnorth Consultants Limited • Nanaimo, BC

56d

About The Position

Allnorth is currently looking for an excellent communicator to join our Nanaimo
team as our new part time Office Administrator. Your new role will be
responsible for a broad range of administrative tasks such as greeting visitors,
answering phones, managing office supplies, coordination of office events,
travel coordination, electronic filing, tracking data for expenses, and vehicle
logs. This is a part-time role with about 24hrs a week.

Requirements

• You have or are working towards a Business or Administration diploma (preferred, but not required)
• 2 to 5 years of general office administration experience, or an equivalent combination of education and experience.
• You are a team player and enjoy working in a fast paced environment that focuses on collaboration, encouragement, inclusion, and possess customer service skills to delight our Clients.
• You are talented at managing expectations and your own time, while being personable, helpful, and willing to lean into the culture Allnorth has established.
• You are a highly organized individual and pay attention to detail while demonstrating an ability to handle confidential information professionally and discreetly.
• You aspire to join a company that is focused on social and environmental stewardship, and you’re interested in working in a position that has growth and career building opportunities.
• You possess a strong working knowledge of Microsoft Office Suite, including Word, Teams, and Excel
• Flexible work schedule, as you will be supporting personnel working on sites that often work 12 hours/day, 365 days/year.

Nice To Haves

• Previous experience in an engineering consulting environment, would be considered an asset.

Responsibilities

• Reception of people for the Nanaimo team
• You will process routine documents, incoming and outgoing mail, courier, and other correspondence.
• You will be involved in equipment and fleet management,
• Document management and filing
• Accounts Payable invoicing
• Administer security system
• Manage kitchen and organize office
• General office duties as directed by the Leadership Team

Benefits

• Work schedule and location are flexible, allowing for better work-life balance
• Comprehensive benefits package includes extended health and dental coverage,and RRSP matching
• Employee Assistance Program for team members and their families
• A culture of respect and inclusivity fosters long term relationships and a team atmosphere
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
• Team Member Referral Program
• A paid "volunteer Day" away from work to support the community
• Monthly "lunch & Learn" sessions
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women's Shelters, Ronald McDonald House, Earth Day clean ups, etc.)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees