Admin Assistant

KROHNE INC • Beverly, MA

6h • $26 - $30 • Onsite

About The Position

Provide administrative and reception support to North American Headquarters and others as necessary.

Requirements

• Proven ability to work independently, manage daily routine responsibilities reliably, and exercise strong self-direction without requiring constant supervision is essential.
• Training in business office procedures and proficiency in business software to include all Microsoft Office products is essential.
• Willingness to train in new software and systems is essential in an ever-changing environment.
• Two to five years of experience in an Administrative Assistant or Office Administrator role.
• A dependable, customer-centric approach, strong self-motivation, and exceptional attention to detail are essential.
• Proven confidentiality and discretion are necessary.
• Strong communication skills and teamwork are required.
• Ability to read and interpret documents such as safety rules, operating instructions, and work instructions.
• Ability to write emails.
• All correspondence, communication, and work instructions (both verbal and written) will be in English.
• Capable of clearly understanding and interpreting directions into action.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations is required.
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form is required.
• Ability to prioritize daily tasks independently and maintain consistent productivity in a stable work environment.
• Experience and familiarity with MS Office, especially MS Excel, is required.
• Ability to learn and utilize ERP system is necessary for success.

Responsibilities

• Act as primary receptionist for inbound calls and route to appropriate party, announcing callers as they are transferred and taking messages when necessary.
• Distribute standard mail, email from general phone mailbox, faxes and deliveries. Scan and/or shred documents.
• Meet and greet all guests at the main entrance, announce/deliver to appropriate party with visitor badges, and provide WiFi access for visitors.
• Organize various aspects of corporate events, activities, meetings, and/or training, including coordinating event logistics such as travel, hotel, equipment, meals, entertainment, and production of training materials and/or meeting minutes outside sales meetings.
• Ensure meeting rooms and kitchen common areas are clean and ready for meetings, trainings, or guests.
• Monitor, order, and distribute all office and kitchen/snack supplies weekly, paying special attention to the calendar for additional supplies required for incoming visitors.
• Maintain supply stock rooms, ensuring supplies are accessible and, when appropriate, secured.
• Coordinate travel arrangements for staff/guests and other employees.
• Update and publish all telephone, representative, and email address lists as necessary.
• Print Product Manuals.
• Produce Reports including Daily Bookings Report, Daily Inventory Report, and others.
• Scan and digitize documents and store electronically.
• Support Operations, Finance, and other departments with various administrative tasks.
• Support Human Resources by executing compliance reports, performing recruitment tasks, and others.
• Update/maintain Pitney Bowes postage machine.
• Monitor, order and store toner for printers.
• Water plants.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed