Office Administrator

Metalenz • Boston, MA

13d • $50,000 - $85,000 • Hybrid

About The Position

Metalenz is seeking an Office Administrator to be a central anchor in the day-to-day operations of the company. This position will perform various administrative and office support activities for senior management and staff. The successful candidate will need a wide range of experience, must be able to multitask in a fast-paced environment and have a passion for people. This is an opportunity to join a dedicated team, focused on changing the way people interact with the world and to play an active and meaningful role in its growth.

Requirements

• 5 years+ of prior office/administrative experience required.
• Proficiency in computer and software skills (Microsoft Office 365 Suite, DocuSign, Smartsheet and Slack).
• Exceptional verbal and written communication skills.
• Strong organizational skills, ability to multi-task and problem-solve.
• Positive, supportive attitude with a willingness to adapt and encourage others.
• Support the team and be a helpful resource to all.
• Flexible and able to think quickly in a fast-paced environment.
• Trustworthy and reliable – sensitivity to confidential matters will be required.
• Desire and willingness to learn and grow in knowledge and position.
• Must be eligible to work in the US without sponsorship or restriction.

Responsibilities

• Oversee day-to-day operations in the office; serving as the primary contact for internal and external partners. Greet visitors, answer incoming calls, and manage the general company inbox for email correspondence.
• Manage office supplies and coordinate logistics for in-house meetings.
• Assist with mailing and shipments companywide (requires knowledge of FedEx and UPS portals).
• Maintain, file, and track various general and legal documents (NDAs, vendor agreements, evaluation agreements, etc).
• Assist with the executive calendar and provide travel management support for the CEO and Senior Leadership team as requested.
• Schedule meetings, both in-person and via Zoom, and assist with meeting preparation as requested.
• Assist Human Resources with coordination for employee recruitment, interview scheduling, onboarding coordination and orientation needs as requested by hiring manager(s) and IT.
• Work closely with Finance on expense reports and vendor relationships.
• Be the main point of contact with building management regarding facilities maintenance.
• Maintain communication with vendors, customers and building management, to ensure company needs are prioritized and recognized.
• Execute and spearhead company events and outings including coordination with HR and Marketing when appropriate.
• Brainstorm, lead, and execute company events and outings.
• Assist with other administrative duties as needed.

Benefits

• Competitive salary
• 401k with company contribution
• pre-IPO stock options
• Competitive benefits package including company-paid health, dental, vision, life, LTD/ADD.
• Company contribution to Health Savings Account (HSA).
• Employee Assistance Program.
• Collaborative office space
• flexible work schedule with hybrid and/or work-from-home arrangements for qualified positions.
• Complimentary snacks and drinks, and occasionally lunch on-site.
• Free gym and bike parking on-site.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed