Office Administrator

Westerkirk•Calgary, AB

23h•Onsite

About The Position

The primary purpose of the Office Administrator is to provide administrative support to the organization at De Havilland Aircraft of Canada. We are looking for a high energy individual with exceptional interpersonal skills, strong communication ability (both verbal and written) and a willingness to be adaptable to a changing environment. You have good initiative and are able to use appropriate judgement in your work, understanding how to prioritize work and adapt when requirements change, or deadlines move. You are a team player wanting to join a group of passionate aviation enthusiasts. Our organization produces and supports a fleet of aircraft with purpose in the world and we look for employees who want to join this effort. You are someone who is willing to be flexible when the work requires you to support the team and in return, we commit to ensuring you learn about the business and have opportunities to develop your skills.

Requirements

3+ years or equivalent experience in an (office) assistant role
Experience in preparing documents, reports, and spreadsheets
Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)
Accurate and strong data entry and data analysis skills
Proven track record in managing multiple priorities, multitasking, and meeting deadlines in a busy environment where priorities may change quickly
Strong ethics and the ability to provide a high degree of confidentiality
Able to work with minimal supervision/independently and collaboratively
Problem solver
Excellent organizational, written, and verbal communication skills with a strong attention to detail

Nice To Haves

Experience with international travel and/or event planning considered an asset

Responsibilities

Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating ID badges, etc.)
Ensure stationary and other required supplies are checked, ordered, and approved on a regular cadence
Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary
Support the development of status reports, presentations, and other documentation
Support teams with follow up and/or corrective actions related to operational departments
Organize and perform general administrative duties
Maintain current safety documentation to ensure alignment with document control requirements
Coordinate and manage meetings, conferences, and other organizational engagements
Maintaining boardroom(s), ensuring they are organized, supplied and presentable for customers or other visitors
Prepare agendas and meeting minutes
Provide support for requests to host meetings, training sessions, events, or tours.
Perform other administrative or office duties, or projects as required or as assigned.