Office Administrator

Pattern Energy Group LP•, PA

11d•Onsite

About The Position

The Office Administrator will provide part-time, on-site administrative support one day per week to help ensure the office operates efficiently, remains well organized, and supports timely communication across departments.

Requirements

Proven experience as an Office Admin or in a similar role.
Excellent attention to detail and organizational skills.
Ability to work independently and collaboratively in a team environment.
Effective communication skills to interact with vendors and internal stakeholders.
Proficient in Microsoft Office and other relevant software.

Responsibilities

Receive, open, sort, and review incoming office mail, including invoices, checks, human resources documents, tax documents, legal notices, and other business correspondence.
Route correspondence to the appropriate internal recipient or department in a timely and professional manner, including scanning and distributing documents by e-mail when applicable.
Maintain confidentiality and professional standards when handling sensitive, financial, legal, employee, or company records.
Maintain organized physical filing systems and ensure documents are filed accurately and consistently in accordance with company procedures.
Scan, label, and organize documents as needed to support accurate record retention and efficient retrieval.
Support administrative documentation processes by maintaining logs, tracking records, and updating internal files as required.
Deposit checks in accordance with company procedures and promptly communicate deposit details to the accounting team.
Assist with the routing of invoices, payment notices, remittance information, and other finance-related documentation to the appropriate personnel.
Provide basic administrative support to accounting and finance teams by organizing supporting documentation and responding to routine information requests.
Maintain the office environment in a clean, organized, and professional condition to support a productive workplace.
Monitor office supplies, kitchen inventory, snacks, coffee, and related items; coordinate replenishment as needed.
Identify and report office maintenance needs, equipment issues, or facility concerns to the appropriate contact for resolution.
Serve as an on-site administrative point of contact for routine office matters during scheduled office coverage.
Assist with coordinating office access, visitor needs, deliveries, and vendor interactions when applicable.
Prepare, organize, and communicate administrative updates to internal teams as needed to support office continuity.