Office Administrator
American Highway•Becker, MN
•$20 - $22•Onsite
About The Position
The Office Administrator is responsible for supporting day-to-day office operations while providing administrative assistance to Human Resources and other departments. This role serves as a central point of coordination for office functions including front desk support, purchasing, invoicing, and general administrative processes. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.
Requirements
- 1–2 years of administrative experience required
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Excellent analytical, problem-solving & communication skills
- Proficient skills in MS Office (Word, Power Point, Excel, Outlook)
- Must have working-level knowledge of the English language, including reading, writing, and speaking English
- Ability to maintain confidentiality
- Able to work independently and in a team environment, as well as with cross-functional groups
Nice To Haves
- HR support experience preferred
- HRIS experience (e.g., Paycom) is a plus
- Approachable and adaptable
Responsibilities
- Serve as the primary point of contact for the front office, including answering and directing phone calls, greeting visitors, and handling general inquiries
- Manage incoming and outgoing mail, packages, and deliveries
- Maintain office supply inventory and coordinate ordering to ensure adequate stock levels
- Support purchasing activities, including creating purchase requests, tracking orders, and assisting with vendor coordination.
- Assist with basic invoicing support, including tracking, coding, and routing invoices for approval
- Support general office operations, including document preparation, scanning, filing, and record management
- Manage safety training records and organize monthly safety trainings, including scheduling, tracking completion, and maintaining documentation
- Assist with onboarding processes, including new hire paperwork, orientation setup, and system entry
- Support benefits administration tasks such as enrollment follow-ups and document collection
- Prepare and distribute HR documents including letters, notices, and internal communications.
- Support timekeeping and attendance tracking (follow-up on missing punches, documentation, basic reporting
- Maintain and track ID4.0 training, and progression records, ensuring documentation is accurate, up to date, and audit-ready
- Maintain confidentiality of employee information and HR records
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
