Office Administrator

Aston Carter • Sunrise, FL

12d • $20 - $24 • Onsite

About The Position

We are seeking a professional and reliable Front Desk Coordinator to serve as the face of the office. This individual will be responsible for managing day-to-day front office operations, supporting administrative needs, and ensuring a welcoming and organized environment.

Requirements

• Proficiency in Microsoft Office, including Excel for simple tracking and Word for document editing/templates.
• Experience in administrative coordination, handling front desk responsibilities, managing calls, and supporting office workflow.
• Professional communication skills with a clear, friendly, and confident phone presence; ability to follow up on payments and client requests.
• Document handling skills including printing, scanning, filing, and maintaining organized records.
• Reliability and consistency with strong attendance, punctuality, and professionalism.

Nice To Haves

• Exposure to construction or related industries is a plus.
• Familiarity with COI (Certificate of Insurance) processes.
• Experience in client follow-up, especially in handling sensitive conversations like past-due payments.
• Light proposal support experience, such as filling in templates or assisting with basic document creation, scheduling, and billing.
• Prior experience in an office or administrative environment is preferred.
• Strong interpersonal and communication skills.
• Ability to stay organized and manage multiple small tasks.
• Positive attitude and team-oriented mindset.

Responsibilities

• Greet visitors and maintain a professional front desk presence.
• Answer and direct incoming calls.
• Send follow-up emails and make outbound calls, including payment reminders.
• Print, scan, and file documents.
• Prepare and update basic proposals using templates.
• Manage weekly Certificate of Insurance (COI) requests and documentation.
• Support general office organization and administrative tasks.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed