Office Administrator

Weddle and Sons Roofing & Construction Inc • Topeka, KS

21d • Onsite

About The Position

We are looking for an organized, customer-focused Office Administrator to join our team in Topeka, KS, supporting both our Topeka and Kansas City operations. This position plays a key role in delivering exceptional customer experience while keeping daily office and project operations running smoothly. The ideal candidate is detail-oriented, enjoys helping people, communicates professionally, and can effectively prioritize tasks while supporting the needs of the team.

Requirements

• High school diploma or equivalent
• Previous administrative or office experience
• Ability to maintain confidentiality and handle sensitive information professionally
• Willingness to travel periodically to Kansas branch locations as needed
• Overnight travel may occasionally be required; mileage, lodging, and meals are reimbursed according to company policy
• Friendly, professional, and customer-service oriented
• Excellent written and verbal communication skills
• Strong attention to detail with exceptional grammar and spelling
• Ability to manage multiple priorities while staying organized
• Positive phone etiquette and professional demeanor
• Self-motivated with strong time management skills
• Comfortable working independently while supporting a collaborative team
• Proficient with Microsoft Office and able to learn new software quickly

Nice To Haves

• Experience with Ramp or AccuLynx is a plus, but not required

Responsibilities

• Provide an exceptional experience of care and service to every customer
• Answer incoming calls and accurately enter customer information into our CRM
• Scan receipts and invoices into our bill pay system
• Communicate with customers regarding project schedules and updates
• Ensure contracts are complete and on file before projects begin
• Create and maintain job packets
• Assist with production scheduling and coordinate communication between customers and crews
• Update project schedules and maintain accurate job records
• Invoice completed projects and track accounts receivable
• Maintain branch records, business licenses, and work permits as needed
• Process subcontractor purchase orders and assist with weekly crew payments

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) with potential company contribution
• Supportive team environment
• Opportunities for professional growth and development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED