Office Administrator

OrthAlign Inc.•Irvine, CA

7d•Onsite

About The Position

The Office Administrator manages and coordinates company-wide events, works with facilities to ensure a clean and orderly office environment, facilitates office maintenance solutions and projects, and is responsible for supply needs in the office. Additionally, this role provides confidential support to Human Resources, the Leadership Team, and Board of Directors, providing logistics support for Board Meetings and other Leadership meetings. This role interacts with and impacts everyone in the Company. NOTE: This is an onsite position requiring daily attendance at our headquarters in Irvine, CA.

Requirements

Strong proficiency using MS Office Suite (Outlook, Word, Excel, Power Point)
Clear written and verbal communication skills with a collaborative approach
Results-oriented with appropriate urgency and strong follow-up
Ability to work as a collaborative team member as well as independently
Exceptional attention to detail
Flexibility and strong organization skills with ability to prioritize multiple tasks
Applies sound judgement when making decisions and communicating with internal and external customers
Strives for efficiencies presenting creative and fresh ideas to solve problems
Acts proactively vs. reactively
Takes accountability for the quality and timeliness of work, striving to exceed requirements

Responsibilities

Plan and execute company events/meetings with the support of Culture Club (and HR)
Arrange new hire First Day Agenda (with HR) and prepare employee workspace
Process and manage I-9 forms (with HR)
Administer service recognition program (with HR)
Manage electronic suggestion box (with HR)
Manage some HRIS functions (with HR)
Act as company ambassador
Manage office equipment and services
Support facilities and coordinate service and repair needs
Provide administrative support to the Leadership Team
Coordinate board meeting logistics including communications and travel
Assist in managing corporate contracts