INTERNAL ONLY - OFFICE ADMINISTRATOR

Town of Bridgewater, MA•Bridgewater, MA

1d•$32 - $43

About The Position

The Office Administrator provides administrative support to the Bridgewater Fire Department and helps ensure efficient daily operations. The position supports the Fire Chief and Deputy Fire Chief, provides public-facing service, and coordinates with the Finance team and other Town departments on organizational initiatives and projects. Daily administrative duties report to the Fire Chief. The role includes managing inquiries, scheduling meetings and inspections, preparing reports, processing permits and payments, assisting with ambulance billing and grant administration, and completing payroll and accrual reports. The administrator also maintains department records and supply inventories, processes invoices and reimbursements, and performs related work as required. This is a part-time position of 25 hours per week, open only to current members of the Town of Bridgewater B.A.A. union. The pay range is $31.9515 to $42.9455 per hour.

Requirements

Strong interpersonal and customer service skills.
Self-starter with excellent time management skills and the ability to multitask and prioritize work.
Attention to detail and problem-solving skills, including helping develop effective solutions to issues.
Professionalism and job-related skills and knowledge.
Accountability for delivering quality results.
Ethics and integrity, including consistently following policies and procedures.
Teamwork and willingness to work with others toward department and organizational goals.
Ability to maintain a positive outlook when facing challenges.
Proficiency with office software, including intermediate spreadsheet skills and database maintenance.
Internet research capabilities.
Adaptability and willingness to learn new processes and software and manage multiple administrative responsibilities in a fast-paced environment.
A valid Massachusetts Driver’s License that must be maintained.
Over five (2) years of administrative experience, as stated in the posting.
Any combination of education and experience that provides the required knowledge and abilities will be considered.

Nice To Haves

Municipal government experience is desirable but not necessary.
An associate degree from an accredited college or university is preferred.

Responsibilities

Provide administrative and office support to the Fire Chief and Deputy Fire Chief.
Complete the department’s weekly payroll and accrual reports accurately.
Greet and direct visitors to the Fire Station; answer phones, take messages, and respond to inquiries requiring knowledge of department terminology, organization, and supervisors’ responsibilities.
Manage routine inquiries and issues, referring more complex matters to the Fire Chief, Deputy Fire Chief, or Officer in Charge.
Coordinate and arrange meetings for the Fire Chief and Deputy Fire Chief, reserving meeting space as needed.
Attend project meetings and discuss and present data as assigned by the Fire Chief.
Maintain inventories of supplies and equipment and place supply orders as needed.
Reconcile and submit Hazmat and Detail reimbursements.
Maintain organized department records and filing systems.
Process invoices and submit them to the Finance Department.
Schedule inspections and process permit payments.
Assist with daily ambulance billing.
Perform similar or related work as required.