Office Administrator

Braun Intertec Corporation•Fargo, ND

1d•Onsite

About The Position

Braun Intertec is seeking an Office Administrator to join our Fargo, ND office. This role involves managing various administrative tasks to support the office and project management staff. Responsibilities include handling phone calls, assisting clients, coordinating meetings and travel, managing expenses and invoices, ordering supplies, preparing outgoing mail and shipments, operating office equipment, assisting with presentations and reports, participating in production meetings, formatting and generating reports/proposals, verifying and inputting data into various software systems, and assisting with project file cleanup and archiving. The position also involves supporting project management staff with the organization of project information and documentation.

Requirements

Demonstrated ability to organize and prioritize multiple projects and tasks efficiently and simultaneously with minimal supervision.
Strong analytical and problem-solving skills.
Perform typing, data entry, and computer applications with a high degree of accuracy and efficiency.
Execute good customer service skills, with the ability to communicate effectively via telephone and e-mail.
Demonstrates commitment to working safely and fully participates in Company’s safety initiatives and policies.
Read and comprehend instructions, correspondence and memos.
Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
High School Diploma or Equivalent required.
1+ years experience required.

Nice To Haves

Associate's Degree or college coursework preferred.

Responsibilities

Take calls placed to office location, provide information, and/or direct/forward appropriately.
Operate and maintain phone system.
Assist clients with routine requests and in the absence of the Project Manager.
Greet/direct/assist office/department visitors (both internal and external).
Coordinate meetings, lunches, travel, and seminars/conferences including all logistical arrangements.
Department/Office related expense and invoice coordination, including coding and submission to Finance.
Create and maintain spreadsheets/documentation in order to track usage, purchase orders, and other statistical items as associated with office location/department.
Responsible for ordering and maintaining office supplies.
Prepares out-going mail, UPS Shipments, and arranging for courier services.
Operates and maintains copiers, binding equipment, postage machine, and other various business equipment.
Prepare and assist with various power point presentations, forms, signs/flyers, and statistical reports.
Participate in production meetings, produce meeting minutes, generate/compile operations reporting.
Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.
Verify and input data/information into a variety of software systems to be used for deliverables. (Can include OpenGround, OnBase, Microsoft Suite, D365, etc.).
Assist with Project File Clean Up and Archiving.
Assist Project Management staff with organization of project information and documentation, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects.
Other duties, as assigned.