Office Administrator

Sun Chemical Corporation•Carlstadt, NJ

8d•$55,000 - $62,000

About The Position

Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable solutions to exceed customer expectations and better the world around us. With combined annual sales of more than $8.5 billion and 22,000+ employees worldwide, the DIC Group companies support a diverse collection of global customers. Sun Chemical Corporation is a subsidiary of Sun Chemical Group Coöperatief U.A., the Netherlands, and is headquartered in Parsippany, New Jersey, U.S.A. This position is for a motivated professional with strong organizational and interpersonal skills seeking to transition into the Office Administrator role at Sun Chemical. The role requires a proven ability to manage tight schedules, learn software quickly, and handle confidential data with discretion. The Office Administrator will be committed to delivering high-quality clerical support and maintaining a highly productive office environment. The role involves handling WinLIM’s Lab Inventory System in conjunction with the site EHS Coordinator to complete Raw Material Risk Assessments, load new raw materials into the system, and create ad hoc reports.

Requirements

High school diploma or equivalent qualification.
Minimum of 1–2 years of experience in an administrative, clerical, or office management role.
Strong hands-on knowledge of Microsoft Office Suite (Word, Excel, Outlook) and cloud-based file management systems.
Superb written and verbal communication skills for professional client interaction.
Exceptional time management skills with a proven ability to prioritize tasks under pressure.

Responsibilities

Manage EtQ (Excellence through Quality) database including monitoring and follow-up on responses, maintaining the analytical lab information system database, uploading Quality System Instructions and other Quality System documents, arranging training, adding and removing users, arranging access, providing user support, and creating ad hoc reports.
Provide support for the Global Project Management System including adding and removing users, arranging SAP access, distributing training materials, and serving as the first point of contact for operational issues.
Process invoices including routine payments, check requests, and non-PO invoices.
Provide Ariba/SAP support including purchasing lab supplies and chemicals, handling vendor creation, and updating vendor information.
Serve as a business liaison between vendors and accounts payable.
Conduct monthly analysis and data collection of utility expenses, well water diversion, and working hours, and enter data into ECOTrack.
Provide office support including distribution of mail, processing faxes and time sheets, and organizing and arranging food for meetings.
Support managers with in-house or off-site events and meetings.
Assist with travel planning and emergency changes for senior leaders.
Monitor and maintain office supplies inventory.