Office Administrator - Full Time, Temporary

National Heritage Academies

5d•Onsite

About The Position

This position is full time, temporary, providing 60 days of school office support for two virtual schools: PrepNet Virtual Academy and National Heritage Online Academy. The role operates Monday through Friday, 8:00 AM to 4:30 PM, at the National Heritage Academies (NHA) headquarters (Service Center) in Grand Rapids, MI. NHA partners with communities to build and operate public charter schools, aiming to eliminate the achievement gap and prepare students for success. NHA schools are recognized for outperforming local districts and are considered leading performers among charter school organizations.

Requirements

Associate Degree and/or 2-4 years of experience in an Office or School-related administrative position.
Proficiency with Microsoft Office products.
Ability to respond to common inquiries or complaints from parents.
Ability to communicate and work effectively with Students, Parents, Principal, and Teachers.
Strong verbal and written communication skills.

Responsibilities

Maintain and update bookkeeping, including purchase orders, check requests, employee expense reports, tuition assistance, budget worksheets, and weekly bank deposits.
Collect and deposit lunch funds.
Oversee receptionist duties, supporting a professional, customer-service-oriented office environment for visitors, parents, and students.
Answer phones, direct inquiries, and distribute mail.
Ensure strict adherence to security procedures by managing the visitor management or parent sign-in system.
Utilize the facilities work order system accurately.
Manage inventory for grant-funded assets.
Ensure health and safety compliance, including processing insurance claims.
Manage student uniforms.
Order and maintain office and school staff supplies.
Complete purchase requisitions for supplies, books, and materials.
Prepare correspondence, memoranda, and reports for the school Principal.
Maintain the calendar and appointments for school leadership.