Office Administrator

Sinto America Inc • Wallingford, CT

3d • Onsite

About The Position

Wallingford National Peening, part of the Sinto America Group, is seeking an Office Administrator to join their team in Wallingford, CT. Sinto America is a global leader in manufacturing solutions, and Wallingford National Peening specifically provides precision shot peening, blasting, and cleaning services within the Surface Technologies division.

Requirements

• Bachelor’s degree (B.S./B.A.) or Associate’s degree (A.A.) plus two years of relevant experience, or equivalent combination of experience and education.
• Proficiency in Microsoft Office, QuickBooks, Access, and Excel.
• Strong written and verbal communication skills; ability to communicate effectively with customers, employees, and corporate personnel.
• Solid mathematical and reasoning skills; ability to manage standard accounting calculations and interpret business metrics.
• Ability to maintain confidentiality, prioritize tasks, and operate independently in a fast‑paced environment.
• Candidate must be eligible to work in the United States and provide documentation compliant with ITAR regulations.

Nice To Haves

• Familiarity with ISO‑9001, ISO‑13485, and Nadcap certifications preferred.

Responsibilities

• Manage and maintain the company’s accounting and administrative systems.
• Oversee key office functions including invoicing, accounts receivable, accounts payable, payroll processing, human resource administration, job packages, office supplies, mail, and reporting.
• Ensure proper documentation, recordkeeping, and compliance with corporate procedures and directives.
• Serve as an extension of Corporate Finance and HR, supporting policy adherence and communication requirements.
• Support continuous improvement initiatives across administrative and operational functions.
• Assist the Vice President and Plant Manager with administrative duties and special projects.
• Set up and maintain the bookkeeping and reporting system.
• Process customer invoicing, accounts receivable, and collection activities.
• Process vendor invoices and generate payment checks.
• Process payroll, including submission of information to Paylocity.
• Prepare monthly financial reports for Corporate, the Vice President, and the Outside Accountant.
• Respond to Corporate or Accountant inquiries; report any unusual transactions or concerns as needed.
• Maintain a clean and organized office environment, including the front lobby.
• Answer phones promptly and courteously.
• Type and prepare miscellaneous correspondence.
• Maintain personnel files and track performance appraisal dates.
• Assist with documenting personnel issues, policies, and procedures.
• Prepare new hire packets, benefit information, and conduct orientation.
• Assist with job posting, recruiting coordination, and placement activities.
• Communicate employee‑related updates and concerns to Corporate when appropriate.
• Create job packages (invoice, worksheets, packing slips).
• Review completed shop paperwork for accuracy and file appropriately.
• Coordinate record storage with Iron Mountain.

Benefits

• Health coverage: Medical, Dental, Vision
• 401(k) with generous company match and profit sharing
• Company‑paid short‑term disability, long‑term disability, life insurance (up to $50k), and AD&D
• Flexible Spending Accounts for health‑care and dependent‑care expenses
• Generous paid time off and paid sick time
• 100% company‑paid Employee Assistance Program (EAP)
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree