Office Administrator

Sinto America IncWallingford, CT
Onsite

About The Position

Wallingford National Peening, part of the Sinto America Group, is seeking an Office Administrator to join their team in Wallingford, CT. Sinto America is a global leader in manufacturing solutions, and Wallingford National Peening specifically provides precision shot peening, blasting, and cleaning services within the Surface Technologies division.

Requirements

  • Bachelor’s degree (B.S./B.A.) or Associate’s degree (A.A.) plus two years of relevant experience, or equivalent combination of experience and education.
  • Proficiency in Microsoft Office, QuickBooks, Access, and Excel.
  • Strong written and verbal communication skills; ability to communicate effectively with customers, employees, and corporate personnel.
  • Solid mathematical and reasoning skills; ability to manage standard accounting calculations and interpret business metrics.
  • Ability to maintain confidentiality, prioritize tasks, and operate independently in a fast‑paced environment.
  • Candidate must be eligible to work in the United States and provide documentation compliant with ITAR regulations.

Nice To Haves

  • Familiarity with ISO‑9001, ISO‑13485, and Nadcap certifications preferred.

Responsibilities

  • Manage and maintain the company’s accounting and administrative systems.
  • Oversee key office functions including invoicing, accounts receivable, accounts payable, payroll processing, human resource administration, job packages, office supplies, mail, and reporting.
  • Ensure proper documentation, recordkeeping, and compliance with corporate procedures and directives.
  • Serve as an extension of Corporate Finance and HR, supporting policy adherence and communication requirements.
  • Support continuous improvement initiatives across administrative and operational functions.
  • Assist the Vice President and Plant Manager with administrative duties and special projects.
  • Set up and maintain the bookkeeping and reporting system.
  • Process customer invoicing, accounts receivable, and collection activities.
  • Process vendor invoices and generate payment checks.
  • Process payroll, including submission of information to Paylocity.
  • Prepare monthly financial reports for Corporate, the Vice President, and the Outside Accountant.
  • Respond to Corporate or Accountant inquiries; report any unusual transactions or concerns as needed.
  • Maintain a clean and organized office environment, including the front lobby.
  • Answer phones promptly and courteously.
  • Type and prepare miscellaneous correspondence.
  • Maintain personnel files and track performance appraisal dates.
  • Assist with documenting personnel issues, policies, and procedures.
  • Prepare new hire packets, benefit information, and conduct orientation.
  • Assist with job posting, recruiting coordination, and placement activities.
  • Communicate employee‑related updates and concerns to Corporate when appropriate.
  • Create job packages (invoice, worksheets, packing slips).
  • Review completed shop paperwork for accuracy and file appropriately.
  • Coordinate record storage with Iron Mountain.

Benefits

  • Health coverage: Medical, Dental, Vision
  • 401(k) with generous company match and profit sharing
  • Company‑paid short‑term disability, long‑term disability, life insurance (up to $50k), and AD&D
  • Flexible Spending Accounts for health‑care and dependent‑care expenses
  • Generous paid time off and paid sick time
  • 100% company‑paid Employee Assistance Program (EAP)
  • Tuition reimbursement
© 2026 Teal Labs, Inc
Privacy PolicyTerms of Service