Office Administrator - Spanish/English Bilingual
About The Position
At Gothic Landscape, we are about delivering extraordinary customer service, building authentic relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping company in the nation, we never forget why we do what we do� and who makes it all possible. Together, we create something unique that keeps on growing year after year. THIS POSITION REQUIRES BILINGUAL ENGLISH/SPANISH SKILLS This is a full-time position and is based in Lake Elsinore, but will work in the Riverside location twice a week. This position is eligible for full time healthcare benefits & vacation.
Requirements
- 2 years+ of office experience with hands-on experience in: Weekly Payroll processing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
- Must be bilingual in Spanish & English (required) and able to work independently
- Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines
Nice To Haves
- Administrative experience with supervisory experience within the landscape or construction industries is highly preferred
- Proficient in MS Office - Specifically Word & Excel
Responsibilities
- Analyzes and reconcile Month-end financial reports for 2 branches (Riverside & Lake Elsinore)
- Supervises and provides guidance to an Administrative Assistant
- Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution
- Handles New Hire Onboarding & provides Benefits information as needed for new hires and current staff as needed
- Enters purchase orders, enters receipts into accounting system, updates purchase orders & audits and correct material job costs & overhead purchases
- Accounts Receivable collection and completes vendor statement reconciliations quarterly
- Answers all incoming calls to include vendor inquiries
- Handles/coordinates new employee on-boarding including completion of requisite employee forms
- Provides general office tasks as needed such as: filing, mail distribution, data entry, etc.
Benefits
- Healthcare benefit program
- 401K match program
- 9 paid holidays per year
- paid vacation
- sick leave
- Paid training/certification
- career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
