Office Administrator

Mauzy•Escondido, CA

9d•$20 - $24•Onsite

About The Position

Currently seeking an Office Admin to support Mauzy Cooling, Heating, Plumbing & Electrical in Escondido, CA. You will be a critical team member and key partner between onsite operations, management and employee services. The Office Admin is responsible for ensuring the smooth operation of the office by managing administrative tasks, onboarding new hires, conducting orientation, handling site-level payroll duties, managing employee files, as well as supporting the overall company initiatives through direct and indirect customer service and employee relations.

Requirements

Minimum of 3-5 years of experience in office management or a similar role
Strong knowledge of California labor laws and payroll regulations.
Excellent organizational and multitasking skills.
Proficiency in office software (e.g., MS Office Suite, ADP payroll systems).
Strong communication and interpersonal skills.
Ability to handle sensitive information with discretion and maintain confidentiality.

Responsibilities

Coordinate and facilitate the onboarding process for new hires.
Conduct orientation sessions to introduce new employees to company policies, procedures, and workplace culture.
Ensure all necessary paperwork is completed and filed in compliance with state and federal regulations.
Complete form I-9 documents and ADP system onboarding for new hires.
Oversee site-level payroll activities, including the calculation of commissions, bonuses, and piece pay.
Ensure accurate and timely payroll processing in accordance with California wage and hour laws.
Maintain payroll records and respond to payroll-related inquiries.
Ensure final pay and separation compliance for all exiting employees through completion of offboarding checklist and coordinating with regional team members for timely and accurate distribution of separation paperwork and final pay.
Maintain and update employee files, ensuring confidentiality and compliance with legal requirements.
Monitor and manage employee records, including performance evaluations, training records, and disciplinary actions.
Ensure all documentation is accurately filed and easily accessible for audits or reviews.
Stay up to date with California labor laws and ensure all office practices comply with state and federal regulations.
Implement and enforce company policies and procedures.
Provide guidance and support to staff on compliance-related matters.
Provide administrative & operational support to the departments as needed.