Office Administrator (Contract)

IDeaS • Edina, MN

10d • Hybrid

About The Position

The Office Administrator will be the first point of contact for visitors in the office and will oversee daily general office operations to ensure efficiency and productivity. IDeaS is proud to be a global powerhouse of innovation and excellence; challenge and reward. No matter where we’re working, our teams come together to create leading revenue management solutions that accelerate our clients’ growth through revenue optimization.

Requirements

• 3+ years office administration experience.
• Excellent communication and interpersonal skills (written and verbal).
• Demonstrates good judgment and ability to take initiative solving problems. Understands implications of work and makes recommendations for improvements.
• Proven ability to understand and carry out general instructions.
• Exceptional organizational skills and ability to multi-task in a fast-paced environment.
• Attention to detail and interest in accuracy.
• Strong level knowledge of Office 365 and Office apps: SharePoint, Teams, Viva Engage, and OneDrive.
• Excellent knowledge of office procedures.
• Ability to Travel: 0%

Responsibilities

• Manages office and kitchen vendor relationships for the procurement of supplies/equipment.
• Interfaces with internal and external service providers regarding office and building.
• Serves as point of contact for internal and/or external guests while providing excellent customer service.
• Orders and oversees ordering of office and kitchen equipment and
• Maintains kitchen and office supply inventory.
• Collates and distributes mail; Ships and receives.
• Answers incoming calls and monitors intercom/security system.
• Greets guests in a courteous, friendly manner; determines nature of business and follows up.
• Assures appropriate telephone and reception coverage for office.
• Coordinates and schedules requests for hardware, office moves, and office equipment, including office installs/repairs/service.
• Establishes and documents office procedures; evaluates efficiency of office procedures and makes necessary changes.
• Creates complex workbooks in Excel and develops graphs and reports.
• Provides back-up to Executive Admin team as needed.
• Handles confidential personnel issues and maintains confidentiality on other appropriate matters.
• Performs other duties as assigned.

Benefits

• Global company with a rich culture of creative collaboration and professional growth.
• Opportunity to build successful careers.
• Global powerhouse of innovation and excellence.
• Opportunity for challenge and reward.
• Create leading revenue management solutions.
• Inclusive environment where diverse perspectives spark innovation.
• Balance great work with all other aspects of life.
• Opportunity to live company values: Accountable, Curious, Passionate and Authentic.
• Quest to build a more inclusive environment that attracts, represents and provides a place for diverse ideas, unique perspectives, and authentic voices.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed