Office Administrator

Baxter International Inc.•St. Paul, MN

23d•$51,200 - $70,400•Onsite

About The Position

The Office Administrator role provides administrative and customer service support for the daily operations of the Respiratory Health business. The administrative assistant role provides front desk coverage and the management of a multiline phone system to ensure excellent customer experience for our customers and patients. The role also provides additional administrative support across various teams and departments.

Requirements

High school diploma or equivalent
2+ years relevant work experience
Exceptional customer service and professional demeanor
Proficiency in Microsoft Office Software
Familiarity with office equipment, i.e. computers, copier, phone system.
Ability to prioritize, multi-task, and manage workload
Strong critical thinking and problem-solving skills
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time

Nice To Haves

associate’s degree
2+ years of healthcare or Durable Medical Equipment experience
Experience with Total Information Management System (TIMS) or other Third-party billing system

Responsibilities

Welcome and greet guests/vendors in a warm, professional manner upon arrival and provide direction to the appropriate person or place within the building
Collaborate with the building operations team to monitor & follow building security protocols, maintain visitor logs and issue visitor badges to guests and vendors entering the building
Manage a multi-line phone system, answer/screen incoming calls and field inquiries in-person, over the phone or via email.
Receive, sort, and distribute mail, packages and other courier deliveries including the execution of larger mass mailings based on the needs of other teams and departments.
Complete mailings for patient/customer related letters, documents and communications
Manage inventory for office supplies
Create new hire onboarding materials and bundles
Assist in the coordination of asset disposition and phone coverage in support of the Acute and Home Care Customer Service teams

Benefits

medical and dental coverage that start on day one
insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
educational assistance programs
paid holidays
paid time off ranging from 20 to 35 days based on length of service
family and medical leaves of absence
paid parental leave
commuting benefits
Employee Discount Program
Employee Assistance Program (EAP)
childcare benefits