Office Administrator (Part-Time, Temporary)

University of Massachusetts Lowell•Lowell, MA

About The Position

This position provides administrative support for the Department of Economics, chair, faculty, and students. The Department of Economics is a growing department.

Requirements

High School diploma or GED/equivalent required, with some college preferred
3-5 years of related experience

Responsibilities

Compose, review, and edit documents for completeness, content, and compliance with regulatory and legal standards.
Correspond with students, alumni, and prospective students on behalf of the Chair or faculty.
Assist students in declaring their major or minor and facilitate the submission of various forms to the Dean's Office or Registrar's Office.
Coordinate the student evaluation of teaching process, informing faculty of the evaluation timeline, preparing evaluation packets, and tracking completion and collection of materials.
Submit expense requests and expenses to procurement and prepare budget requests for the Department Chair and faculty. Prepare financial reports (including reports on Professional Development funds).
Prepare electronic payroll action forms for adjunct faculty.
Maintain office records for the department.
Take minutes at departmental meetings.
Work at front desk to greet students and visitors.
Answer department phone calls.
Draft and edit letters, announcements, and other documents as needed.
Interact with facilities and IT any time a need arises, in the department.
Assist in planning, organizing, and implementing departmental events and functions (e.g., seminars with external speakers, conferences, Department Retreats, Commencement, Orientation/Registration, Open House, honors Society Receptions, Graduating Students Reception, etc.).
Maintain and order supplies for the department.
Participate in Peoplesoft implementation and maintenance including Human Resources, Time & Labor, Financials, Purchasing, and Student Administration.
Prepare reports using Summit, Peoplesoft, Microsoft Excel, and PowerPoint as needed.
Assist the department with administrative duties related to faculty searches and preparation of payroll action forms.
Assist faculty and department with advising and maintain the department calendar.
Collaborate with SIS as needed, to aid the Department Chair and Undergraduate Program Coordinators in preparing and overseeing advising lists and graduation lists for submission to the College.