Office Administrator

World Central Kitchen•Washington, DC

3d•Hybrid

About The Position

World Central Kitchen is looking for an experienced, organized, and people-centered Office Administrator to serve as the hub of our Washington, DC headquarters. This role keeps the office running smoothly so that the people working from it can focus on the mission. The ideal candidate has done this type of work before, takes genuine pride in creating a welcoming and functional environment, and can juggle competing priorities with warmth and good judgment. This is a non-exempt, hourly role that is primarily onsite at our DC office, ideally at least four (4) days in office.

Requirements

Two (2) or more years of experience in an office administration, facilities coordination, or executive assistant role, with demonstrated ownership of front-of-house and office operations
Strong organizational skills and the ability to manage multiple tasks and requests at once without things falling through the cracks
A warm, professional presence and genuine interest in making colleagues and guests feel welcome
Good judgment and discretion, including knowing when to escalate vs. when to handle independently
Comfort with ambiguity and a willingness to pitch in on tasks that fall outside the formal job description
Proficiency with common workplace tools (Google Workspace, Slack, or similar)
Commitment to WCK's mission and values
Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of employment at this time.

Responsibilities

Serve as the primary point of contact for building management, coordinating access, maintenance requests, and any facility-related needs
Maintain a clean, stocked, and welcoming office environment, including common areas, the kitchen, and shared workspaces
Manage office supply inventory and ordering, ensuring supplies are stocked without over-purchasing, with support from our DC-based supply chain team
Liaise with vendors and service providers (cleaning services, equipment maintenance, etc.) and track related invoices and contracts in coordination with Finance
Manage the guest registration process with building security, ensuring a smooth and professional arrival experience for all visitors
Serve as the day-of point of contact for guests, greeting them and orienting them to the space
Coordinate with staff in advance of visits to ensure rooms, technology, and hospitality are ready
Coordinate meeting logistics for in-office gatherings, including room booking, AV setup, and catering orders
Support staff events and team gatherings, from ordering food and supplies to setting up and breaking down spaces
Partner with the People & Culture team on onsite elements of all-hands meetings, team days, and other in-person programming
Manage courier service for all incoming mail and packages, routing them appropriately and flagging urgent items
Support onboarding logistics for new DC-based employees, including building access, and first-day orientation to the office
Assist with other administrative tasks as needed, including occasional support for the People & Culture team

Benefits

WCK covers 100% of insurance premiums for employees and their dependents, including medical, dental, vision, and group life coverage.
Additional Life Insurance
Pet Insurance
Supplemental AD&D
Flexible Spending Accounts (Dependent Care and Health Care)
403(b) Retirement Plan with a 50% match up to 8% of employee salary deferrals
100% employer-sponsored group life and disability insurance
Responsible PTO, including vacation, sick, and personal leave, plus paid holidays
Learning and development support to grow your career
Employee Assistance Program (EAP)