Office Administrator

ATA • Tupelo, MS

10d • Onsite

About The Position

Serve as the first point of contact, creating a welcoming and professional experience for clients and visitors. Keep the office running smoothly by supporting daily administrative and operational needs. Assist the team with document management, including scanning, organizing, and assembling client materials and tax returns. Support basic accounting processes such as A/R, A/P, and payroll coordination. Manage incoming and outgoing mail, shipments, and document distribution. Maintain office organization, including supplies, shared spaces, and equipment. Provide flexible support to team members, stepping in where needed to help meet deadlines.

Requirements

• 3+ years of administrative experience in a professional office
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organization and attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Friendly, client-focused approach with strong communication skills
• Team-oriented with a willingness to jump in where needed

Responsibilities

• Welcome clients and create a positive, professional first impression
• Answer and route calls; respond to general questions
• Support day-to-day office operations and administrative needs
• Assist with basic accounting tasks (A/R, A/P, payroll support)
• Scan, organize, and assemble client documents and tax returns
• Manage incoming/outgoing mail and daily shipments (UPS/FedEx/USPS)
• Keep office supplies stocked and organized
• Help with copy, scan, and document preparation as needed
• Assist with deposits and petty cash (as applicable)

Benefits

• Medical, Dental, Vision, Life, AD&D, and Disability Insurance
• HSA and FSA options
• 401(k) with employer match
• Yearly wellness bonus
• Flexible Time Off and Paid Holidays
• Access to the LCVista learning platform
• Support for credentialing and licensure exams
• Personalized development resources and longevity awards

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed