Office Administrator

SR COMPANIES LLC•Tallahassee, FL

28d•Onsite

About The Position

The Administrative Assistant is responsible for directing and coordinating all the administrative functions of the corporate office. Essential Duties and Responsibilities Demonstrates the “Golden Rule” of treating others the way we wish to be treated in all actions and communications. Acts as first impression and office ambassador. Must be hospitable to guest and visitors. Manages to ensure effective telephone and mail communications both internally and externally to maintain professional image. Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions. Large purchases will require approval from Supervisor. Responsible for all incoming mail sorting & distribution and outgoing mail for corporate staff. Maintaining and ordering office supplies. Responsible for company car maintenance and cleaning. Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.) Responsible for maintaining facility office bookings, coordinating meetings and trainings, ordering and setting up office luncheons, scheduling restaurant reservations, hotel accommodations for visiting team members, and office alarm system, to include adding/removing personnel from alarm.com user access list. Responsible for the organization of main storage areas for corporate office Serve as primary point of contact for office alarm system. Coordinates schedules for corporate office employees as needed. Participates as needed in special department projects. Other duties as assigned.

Requirements

Bachelor’s degree or equivalent is preferred but not required.
Three to five years of previous experience in office management is preferred.
Working knowledge of mail processes such as postage machine, FedEx and UPS.
Ability to identify opportunities for process improvement and a drive to achieve both short and long term results.
Excellent teaming and communication skills.
Ability to meet firm deadlines.
Detail oriented and ability to prioritize, manage and complete multiple tasks.
Average to above average computer skills in Microsoft Word, Outlook and Teams.
Average computer skills in Excel and PowerPoint.
Must submit to and pass a drug test pursuant to Company Drug-Free Workplace Policy which includes random testing.
Must submit to and pass a level 2 background screening.

Responsibilities

Acts as first impression and office ambassador.
Manages telephone and mail communications.
Supervises the maintenance and alteration of office areas and equipment.
Negotiates the purchase of office supplies, furniture, and equipment.
Responsible for incoming mail sorting & distribution and outgoing mail.
Maintains and orders office supplies.
Responsible for company car maintenance and cleaning.
Manages the facilities day-to-day operations.
Maintains facility office bookings, coordinates meetings and trainings, orders and sets up office luncheons, schedules restaurant reservations, hotel accommodations.
Manages the office alarm system, including adding/removing personnel from user access lists.
Organizes main storage areas for the corporate office.
Serves as primary point of contact for the office alarm system.
Coordinates schedules for corporate office employees.
Participates in special department projects.
Performs other duties as assigned.