Part-Time Office Administrator

McCuaig & Associates Engineering Ltd•Calgary, AB

just now•CA$22 - CA$28•Onsite

About The Position

We are seeking a highly organized, professional, and motivated Office Administrator to join our team at our Calgary office. This role is the first point of contact for visitors and callers, and plays a key part in keeping the office running smoothly. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment supporting multiple departments. This is a part-time position; ideally 4 hours/day, 20 hours/week. Daily hours are negotiable but should be between 8:30 am and 5:00 pm.

Requirements

Completion of High School or equivalent.
Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
Strong computer skills and the ability to learn new software quickly
Excellent written and verbal English communication skills
High level of attention to detail, accuracy and organization
Ability to prioritize, multitask and meet deadlines in a busy environment while ensuring high standards of accuracy
Strong proofreading and editing skills
Positive, respectful attitude with excellent customer service skills
Ability to work independently and as part of a team
Demonstrated reliability, punctuality, and strong work ethic
Ability to follow instructions provided by Managers or other senior members of staff
Willingness to assist operations and technical team to resolve problems and learn how to follow company procedures
Fast learner with a desire for professional and personal growth
Confidence working with diverse personalities and managing multiple tasks
Strong self-starter with a proven record of being able to work efficiently with little direct supervision
Willingness to undergo personnel security screening (similar to a criminal record check)

Nice To Haves

Post-secondary education in office Administration, Office Management, or related fields is an asset.
Any previous experience in construction or engineering, or architectural offices is an asset.
Holding a valid driver’s license is an asset

Responsibilities

Greet and assist visitors in a friendly, professional manner
Accept, organize, and/or packages, mail, and courier deliveries
Route incoming phone calls and direct inquiries to appropriate departments
Maintain general office organization and cleanliness
Monitor and order office supplies, stationery, and kitchen inventory
Keep office common areas and meeting rooms tidy; set up meetings and events
Maintain accurate document filing systems
Perform scanning, photocopying, binding, laminating, and other administrative tasks
Maintain and track office equipment inventory, supply orders, and scheduling maintenance
Review and coordinate office procedures to ensure compliance with company policies
Support staff with document formatting to company standards
Support staff with permits, schedules, drawings, letters, reports, proposals, and other materials
Provide backup support to other administrative staff as needed
Organize office events, group lunches, and clean-ups
Track equipment sign-out and returns
Prepare and order supplies for inventory and various office stations
Ensure daily cleanliness and replenishment of the kitchen area
Ensure meeting rooms are reset and maintained after use
Assist with lifting, moving, assembling, and disassembling office furniture as needed
Assist technical and operations staff as required
Complete ad hoc tasks assigned by management
Provide exceptional customer service and maintain professional reception standards
Maintain an overall clean, organized, and professional office environment