Office Administrator

Lockton•Omaha, NE

6d•Onsite

About The Position

The Office Administrator will be responsible for a variety of administrative tasks to support a functional manager. This includes preparing correspondence and reports, managing mail, coordinating calendars, arranging meetings, taking meeting notes, making travel arrangements, maintaining files, creating expense reports, and providing telephonic support. The role also involves interacting with clients and ensuring confidentiality of information.

Requirements

Bachelor’s Degree in Business Administration or related field and/or years of experience equivalent
Strong knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)
Strong verbal and interpersonal communication skills required
Understands industry trends and governmental regulations
Ability to complete continuing education requirements as needed
Ability to attend company, department, and team meetings as required, including industry training sessions
Ability to comply with all company policies and procedures, proactively protecting confidentiality of client and company information
Ability to efficiently organize work and manage time in order to meet deadlines
Ability to travel by automobile and aircraft
Ability to use office equipment such as a computer, keyboard, calculator, photocopier, and facsimile machine
Ability to work on a computer for a prolonged amount of time
Ability to work outside of normal business hours as needed
Legally able to work in the United States

Responsibilities

Prepares a variety of correspondence, reports, and other forms of documentation.
Provides assistance in copying, sorting, binding, distribution and/or mailing of materials.
Receives, reviews, and proactively handles daily mail, bringing items to manager when attention is required.
Coordinates and communicates calendar appointments for functional manager, ensuring preparedness for each meeting.
Arranges meeting rooms, hospitality items, and technology as needed.
Attends meetings, takes meeting notes and distributes notes.
Makes travel arrangements, itineraries, and travel credits.
Creates and maintains files of correspondences, records, and other materials.
Accurately creates expense reports, ensuring that payments are made in a timely manner.
Composes and prepares a variety of correspondence, reports, spreadsheets, and other documents including handwritten notes, auditory dictation, transcription, or typed notes, ensuring proper format, grammar, spelling, and punctuation.
Provides telephonic support for functional manager, screening calls, answering questions, and refer callers to appropriate resource.
Interacts with internal and external Clients, exemplifying genuine hospitality and service.
Performs other responsibilities and duties as needed.