Office Administrator-Nashville

Baker Donelson•Nashville, TN

5d•Onsite

About The Position

Under general supervision and according to Firm policies and procedures, the Office Administrator is responsible for the general management of the law office. There is a direct reporting relationship to the Director of Office Administration and a functional reporting relationship to the Office Managing Shareholder. The position requires physical presence in the office and operates within a demanding environment where client needs often dictate immediate problem resolution and resources. Occasional irregular hours and/or more than 40 hours per week may be required.

Requirements

Team building and engagement skills.
Ability to manage multiple projects and employees using management skills.
Ability to uncover, understand, analyze, and resolve problems.
Ability to interact professionally with the Executive Director, the Office Managing Partner, attorneys, paralegals, administrative personnel, and staff.
Experience providing legal support for litigation across multiple practice areas.
Must show initiative, be proactive and maintain standards of service and quality.
Must provide minimum authorization to work in the United States.

Nice To Haves

A Bachelor’s Degree in Business Administration, Human Resources or other related field is preferred.

Responsibilities

General management of the law office, including strategic and tactical planning and maintaining the highest standards of service and quality.
Office financial management, including planning, budgeting, accounts receivable and other financial functions, in coordination with the Firm Finance Department.
Management of Human Resources functions, including recruitment, maintenance of staffing plans and acceptable staffing ratios.
Facilities Management: including space planning/design and facilitation of all office functions and services.
Coordination with the Firm's IT department on systems management.
Coordination with the Firm Marketing Department on office-specific marketing and PR functions.
Oversight of Legal Support Coordinators and Office Services Staff.
Physical presence in the office is an essential duty of this position.