Office Administrator
Smart Care•Louisville, KY
•Onsite
About The Position
Mr. C Refrigeration provides installation, emergency repair, and preventative maintenance services for commercial and industrial refrigeration, cold storage, and HVAC equipment. We're looking for an organized, dependable Office Administrator to support the day-to-day administrative needs of our team and help keep our office running smoothly.
Requirements
- High school diploma or equivalent
- Previous administrative, office support, or coordinator experience preferred
- Strong computer skills, particularly Microsoft Excel
- Excellent organization and time-management skills
- Strong attention to detail and accuracy
- Ability to handle multiple priorities in a fast-paced environment
- Professional communication and customer service skills
- Ability to work independently with minimal supervision
Nice To Haves
- Experience with payroll/timekeeping, purchasing, basic accounting, or operations support is a plus
Responsibilities
- Manage office and breakroom supplies, including purchasing, inventory, and organization
- Assist with daily cash reconciliation, deposits, and required accounting documentation
- Support employee timekeeping and payroll processes, including reviewing timecards and identifying discrepancies
- Maintain attendance, temporary labor, overtime, and other workforce reporting
- Process and route invoices for approval and submission to Accounting
- Sort and distribute incoming mail and correspondence
- Maintain employee records, organizational charts, phone lists, and internal postings
- Manage building access, security codes, office keys, and related records
- Coordinate conference rooms, meetings, and visitors
- Maintain administrative databases, files, and reports
- Assist with customer complaint tracking and other operational reporting
- Serve as a point of contact for general office and administrative needs
- Perform additional administrative duties as needed
Benefits
- Weekly pay via direct deposit
- 40 hours (1 week) of PTO
- Paid holidays beginning on your first day of employment
- Access to company-sponsored group insurance and benefit plans
- 401(k) eligibility
- Stable, full-time employment with an established commercial HVAC/R organization
- Opportunity to work with and support an experienced team
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
