Office Administrator

Adams Beverages Nc Llc•Leland, NC

10h•$0 - $27•Onsite

About The Position

An Office Administrator responds to the administrative needs of Adams Beverages. These needs are diverse in scope, but require high level, general administrative skills. These needs can be in any or all the departments of the Organization. This includes but is not limited to the management of additional administrative staff members and the delegation of duties to complete all necessary job tasks in a professional, effective, and efficient manner. This position reports to the Manager of Administration as a primary manager. In addition, this role will provide direct support as needed for the management team.

Requirements

Excellent organizational skills, motivated, and the ability to multi-task.
Excellent computer skills in a Microsoft Windows environment.
Above average skills in (1) math and reconciliations, (2) telephone and customer service, (3) oral and written communication, (4) attention to detail and accuracy and (5) strong interpersonal skills.
Strong hands-on, team player with the ability to meet deadlines.
Motivated to deliver a quality work product in a quick paced environment.
Forward-thinking in anticipating what is needed in responsible areas.
Ability to maintain confidential and sensitive financial information.

Nice To Haves

Associate degree Preferred.

Responsibilities

Settlement of route daily sales and accounting. This is a primary function of the role and will require some flexibility in hours. This includes scanning payments to ensure accuracy, note exceptions and balancing the deposits in the Distribution ERP System (Encompass).
Understands and follows policies and procedures in completing transactions, minimizing operational errors and delays in processing customer payments.
Confirm purchases of inventory received.
Collect and distribute mail.
Assist in sending statements to customers.
Oversee all customer relationships with our third-party electronic payment processing platform.
Coordinate all in-person sales with the Warehouse team.
Understand and oversee file maintenance tasks in route accounting system.
Delegate tasks as necessary.
Hospitality Room Coordinator: schedules vendors, coordinates room preparation, and greets all groups. Assists with planning and execution of company functions.
Assist Corporate Team (including Accounting, Fleet, Facility and Human Resources) with the on-site management and collection of documentation. The Office Administrator will process and file these documents are instructed and file and organize the information based on Company processes and procedures. An emphasis on quality, continuous improvement, and high performance. Personal ongoing development.
Other projects and assignments, as needed.