Office Administrator
About The Position
Rosen LTC and ProLegal Discovery Solutions are seeking an experienced Shared Office Administrator to serve as the operational backbone for two integrated legal services firms. This isn’t just an administrative role; it is a critical position ensuring the seamless coordination of day-to-day business, client relations, and financial workflows in a high-stakes professional environment. As the primary point of contact for our Charleston office, you will orchestrate complex administrative tasks ranging from QuickBooks management and billing to the secure handling of confidential legal evidence. We are looking for a trustworthy, detail-obsessed professional who thrives on creating order and delivering exceptional support to both our internal team and our clients.
Requirements
- Proven experience in office management or high-level administrative support.
- Exceptional attention to detail and a commitment to accuracy.
- Strong technical proficiency, specifically with QuickBooks and Google Workspace.
- Ability to handle confidential financial and legal information with total discretion.
- Reliable transportation and the ability to work in person from our Charleston, SC office.
Nice To Haves
- Experience in legal, consulting, or professional services environments.
Responsibilities
- Manage the front-of-house experience, including phones, visitors, and general correspondence, while maintaining a professional and organized office environment.
- Drive efficiency in QuickBooks by managing invoices, payments, expense tracking, and client statements.
- Securely receive, track, and organize sensitive client materials, maintaining strict chain-of-custody protocols for legal evidence.
- Coordinate FedEx/UPS logistics, prepare trial equipment for transport, and manage local errands or pickups as needed.
- Maintain payroll documentation, commission summaries, and recurring tax/IRA records to support our accounting team.
- Assist with light marketing projects, LinkedIn updates, and basic website maintenance to support business growth.
Benefits
- Salary: $50,000 – $60,000 annually, DOE.
- Location: Charleston, SC (In-Office).
- Schedule: Full-time, standard business hours with flexibility for trial needs.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
