Office Administrator

Babcock International • Henderson, NV

18h • Hybrid

About The Position

The Office Administrator is the primary point of contact for the West Coast office, ensuring all front‑of‑house operations run smoothly and professionally. You’ll provide a wide range of administrative, financial, travel, and facilities support to both corporate and site‑based teams, helping to keep daily operations efficient and well‑coordinated. Your work contributes directly to effective business operations, organisational compliance, and a positive experience for employees and visitors alike. This role is central to maintaining a well‑run office environment and supporting the broader team in delivering high‑quality outcomes.

Requirements

• Motivated self-starter with demonstrated ability to manage a variety of responsibilities
• Strong initiative, proactivity and the ability to deconflict when required
• Prior experience in a similar position
• Excellent communication skills both verbal and written
• Strong systems experience
• Ability to work well as part of a very busy and much relied on, team working on complex maritime projects with best practice outcomes
• Exceptional interpersonal, influencing and negotiation skills to navigate communication across multiple internal and external stakeholders at all levels
• Ability to maintain an Australian Defence Security Clearance

Nice To Haves

• Highly proficient in the use of Microsoft Office, in particular Word and Excel
• Competent in IFS database system; training will be provided if required
• Ability to pickup new systems easily
• Strong interpersonal and communication skills
• A proactive and flexible approach to work
• Excellent organisational skills

Responsibilities

• Welcoming all visitors to our office
• Ensure all meeting rooms are ready and properly fitted for our meetings
• Provide support to our Executive Assistant
• Book travel and ensure all staff are “kitted out” for their travels

Benefits

• Flexible start and finish times
• Mix of office and home working
• Condensed working weeks
• Wellbeing leave
• Volunteer leave
• Paid parental leave
• Defence reservist leave
• Internal development programs
• Self-led learning modules through LinkedIn Learning
• Access to study leave
• Endless discounts across retail, health, entertainment, travel and much more
• Novated leasing options
• Corporate shares plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed